Category: President’s Perspective

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

Degree Day

CONGRATULATIONS and a warm welcome to our members who received their Degrees on April 27 at the State Grange Home. A most hardy thank-you to the many who participated and helped in any way to make the day such a success. I also want to thank those behind the scenes, those asking someone to join our Grange family, bringing folks to the Degree Day, and all those folks who attended.

Resolutions

The resolution deadline date is August 15, as stated in our By-laws, and must be submitted to the State Grange office via e-mail and/or hard copy by that date to be considered at the 2025 State Grange Session on Friday, October 17 and Saturday, October 18 at the Black Bear Inn, 4 Godrey Drive in Orono. This year will also be a full State Grange election. Yes, it is only three months to get your resolutions into us, but this early deadline date allows time for the State Grange to compile all the resolutions, get them printed and mailed in advance of the session to be reviewed by the Subordinate and Pomona Granges.

Election of Officers

• Yes, Maine still uses paper ballots for each officer and election should be held in June for all Subordinate and Pomona Granges.
• The Master will appoint tellers to count the ballots.
• Count the members from your Grange who are eligible to vote. Provide ballots to all. Yes, the tellers may ballot if they are from that Grange.
• Then the Master will say: “The Chair awaits presentations of names for the office of…”
• Any member of that Grange may present or suggest a name (nominate is not the proper term). Anyone’s name may be presented for any office by any member.
• The Master will repeat the name presented and ask “are there any others?”, asking a total of three times, repeating the list of names for that office each time they ask “are there any others?”. A person may decline or withdraw their name for the office.
• The Master will repeat all the names and say “You will prepare your ballots for the office of …” After a brief pause, the Master will instruct the Assistants to collect the ballots and may excuse the Assistants from carrying their staves.
• You do not have to ballot if you do not wish to. You must write the word “Blank” on the ballot if you want to cast your ballot, but do not want to vote for one of those names presented or any other name, but want your ballot to count in the “total ballots cast.” (A plain ballot may have been stuck to another and not intended to be put in the ballot count; plain ballots will not be counted in the total of ballots cast.)
• Once the Assistants have collected the ballots, the Master asks, “Have all balloted who desire to do so?” Hearing no one speak up, the Master will say, “I declare the ballot closed.” The ballot is then given to the tellers, and the Assistants return to their seats.
• The tellers will count the ballots and make the report. Reporting as follows each time: “WM, there were x total ballots cast for the office of…, necessary for choice… (majority, one more than half of the ballots cast), then will list the number of ballots cast for each person or name on the ballots, including any that say ‘blank’ on them. The ballot is then thrown away after the result is given by the Master.
• The final choice is announced by the Master, “By your ballot, you have elected to the office of _.” and the results are recorded. Once a majority has been reached, the Master will ask the person, “Brother or Sister ___, do you accept the office of __.” If they decline or there is no majority of the ballots cast, the Master will say, “Since we have no majority, you will prepare your ballot for the office of _,” repeating all names listed. You will proceed to ballot once again on the same office until a majority is reached. The same procedure is followed for each office.
• Upon completion of the election, the tellers are excused with thanks.
• After the election, the elected Master will appoint a chairperson for each of the committees used in their Grange. (These Committee chairs will take over at the time of installation in the fall. The Subordinate or Pomona Secretary will provide the meeting day and time, and the Grange address, Officer (Master, Lecturer & Secretary name, address, phone & email), and the same for the Committee Chairs, to the State Grange as soon as possible for the new roster.

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

Highlights of State Session

Here we are in April. Do you realize the State Grange Session is only six months away, Friday, October 17, and Saturday, October 18? Black Bear Inn, 4 Godfrey Drive, Orono. You are responsible for your own room reservations (207-866-7120) use code Maine State Grange Group for special rate. I do not have meal prices yet but more information will be coming when it becomes available.

Here is an early preview. Friday, we will open in the 6th Degree at 11:00 a.m. (yes eleven), lower to the Fourth Degree; introduce National Rep. Kathy Gibson, Lady Assistant Steward of the National Grange; cover general business and State Master’s Annual Address. At noon, a paid lunch will be available downstairs. 1:30 p.m. is the Memorial Service; followed by Nat Rep; 3:00 p.m. begin resolutions. We close at 5 p.m. 6 p.m. The Banquet Buffet downstairs, tickets are purchased in advance. This year’s theme “Home Grown Roots For Bountiful Harvest.”Awards upstairs after banquet.

On Saturday at 8:30 a.m. we open in the Fourth Degree. 9:00 a.m. is acceptance of budget; full elections of officers, resolutions and reports mixed in with elections. Noon-paid lunch is available downstairs. 1:30 call back to order. 1:45 Conferral of the Sixth Degree and Installation of Officers, business continues as needed.

Current information and details are available on the 2025 151st Convention Page,

Utilities at Grange Halls

Recently I was trying to pay a power bill for a closed Grange and to change another power bill over to MSG for a recently closed Grange to continue with payments. It was quite a challenge to accomplish both. Neither my name nor Maine State Grange was on the service, so the employees could not help me at all (which is not their fault). It was very frustrating on my part, even though I had the account numbers. One account had been set up on line as autopay by a person who is uncooperative and no longer a member, the bank account was closed but the bill kept adding up. The other was a standard set up many years ago, the bills kept up to date, by a member who was recently deceased. One utility asked to have the former person let them know the name and billing address for the new contact, then the new contact had to call in to say they would accept the new bills, but it was still a problem to get it resolved even after I did all that was asked. I mention this to you so you won’t run into a problem with your utilities at some point in the future. Whose name and address is associated with your Grange utility accounts or is it just the name of the Grange on the bills, maybe sent to the Secretary? Should a second contact be added or at least confirm who is on your Grange utility accounts, who can get information and also make changes, or even turn the utility off if needed?

Promoting Your Grange

As we are all involved in promoting Grange membership and growth, we should be advertising ourselves. The name and number of a Grange should be on the building or on the sign at the road AND should include the day and time of the meetings. This way someone passing by or visiting the area will know when you meet.

A display in a front window or a bulletin board on the Grange hall would help us promote ourselves more. We talk about a display in a public area only during Grange Month, but this display would be ongoing year-round. You could list programs and other information in your display. Include activities or projects your Grange is involved with as part of your Grange work, and include contest information for the different committees of the Grange. (Four 2” boards, an old aluminum storm window, a couple of hinges, and a hasp make a very nice outside bulletin board, using plywood or paneling for backing if you wish). It may just spark some interest in someone who wishes to help do something for the Grange, or someone may want to join.

You could also put a board in the hallway, entryway, or on the back of the entry door where the public comes in to wait for suppers, bingo, etc. Once seated, they don’t have the opportunity to look around or read something they see hanging on a wall unless it is close or big, but while waiting in line, they might be nosy enough to be checking things out beside them on a wall close by. Use BIG print, keep it neat and attractive, give some details, add some color, and promote all the different activities, benefits, and programs we are involved with in the Grange. (See the various National and State program books for information.) If you don’t have these books handy, contact someone who can get them for you and use them. Change things around occasionally or add something new so it doesn’t get boring or outdated. The Grange has a lot of great things to offer. Have brochures or sheets of information within easy reach for someone who wishes to pick one up and take it along (most people are more comfortable checking out information in private), or they can read it there while waiting.

Another reason for your display is to remind current members what is happening. You may be surprised by what is available. A lot of halls have a nice bulletin board in the meeting room; be sure to utilize this for your members and visitors who attend. They may have been out when a certain communication came in and did not know about something; it doesn’t have to be the letter itself, but a name and date of event or activity. If they want to know more about it, they can ask. It is surprising how many people do not know or have overlooked something they could have taken part in. We can’t promote membership growth if we don’t promote Grange in Grange.

Helpful Hints From Hallmark® either for display board or standard size paper.
Less is More * A little clip art is snazzy—too much makes a mess. * One or two lettering styles complement the mood of your project—too many different fonts look confusing. * Pack your punch into fewer words and short sentences.

Follow the “Rules of Threes” *Arrange graphic elements in groups of three for the best visual balance. * For example, three photos printed on one page are more interesting than two or four. Oddly enough, the human eye prefers odd-numbered images. * Feature only three ideas in your message. The human mind easily grasps concepts in sets of three.

Think “Z” *the eye travels in a Z-pattern from the top to the bottom of the page. *Put the most important stuff at the top to grab your reader’s attention. *Build the reader’s interest through the middle, then drive your point home with a dominant element at the bottom of the page.

Finishing Touches *Enclose a photo or some colorful, shaped confetti. Seal special invitations with old-fashioned sealing wax. *Decorate a special scrapbook page with leftover sheets. *Creating a poem, award, or certificate? Present it with a flourish: Roll it up scroll-style. Tie it with a satin ribbon, gold cord, or strand of raffia. Be creative.

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

Non-members at Meetings

A question has been asked about non-members visiting or sitting in a meeting of the Grange. There are a couple of sections in The National Grange Digest of Laws 2025 edition that deal with this question.  

Chapter IV  BY-LAWS OF THE NATIONAL GRANGE OF THE ORDER OF PATRONS OF HUSBANDRY

4.10.4 Authority of Masters 

The Masters of Subordinate and Pomona Granges are answerable to the Master of the State Grange having jurisdiction over said Subordinate or Pomona Granges. 

The right to make Rulings, as to Grange Laws and Usage, is vested solely in the Masters of the various Granges of the divisions of the Order.

Chapter XI  CODE OF RITUAL, DEGREES, AND REGALIA

Grange Meetings

11.8.11 Non-members may be allowed to observe the opening and closing ceremonies of the fourth degree and all aspects of a business meeting conducted in the fourth degree. Any member may object to the presence of non-members during balloting on candidates or balloting on accepting reinstatement or demits into Grange membership. 

State Master/President’s Comments: As a visitor, they would not be allowed to participate in discussions on motions or vote on any issues to come before the Grange. If they are there for a presentation or as a speaker, then that is a different situation.  An additional question along the same line is how many times may they visit without becoming a member? There is no specific timeframe outlined in the by-laws, however, as Master/President of the Maine State Grange, my opinion or ruling would be — not more than three (3) visits to check things out. They should not be allowed to visit indefinitely without membership.

Membership numbers. Each Grange is required by the By-Laws of the National Grange to maintain a minimum of 13 members to retain your Grange Charter. It is up to each Grange to keep that minimum, and it is up to you as members to ask others to join your Grange. The Maine State Grange cannot get you Grange members. 

A Degree Day with the first Four Degree Ceremonies being fully conferred, will be held on April 27, starting at 1:00 pm at the State Grange building at 146 State Street, Augusta.  You must have submitted an application to the local Grange you wish to join or you must have already been given the Official Obligation Ceremony or Official Welcome Ceremony to view the Degrees. The word Degree refers to the level of the Grange, the first Four Degrees are for the Subodinate/Community level with lessons based on Agriculture and the seasons of the year. If you are already a member, you are welcome to attend the degree. We hope to see a good group of candidates again this year and many members too. 

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

Procedures and NE Leaders’ Conference

The Ritual, bylaws, rules, and regulations of the Grange MUST MUST be followed by everyone, not just a select few. Every regular Grange meeting must be opened in full form to conduct any business, whether voting on finances, changing your by-laws, conferring degrees, conducting the obligation ceremony, or discussing activities, etc. The Grange Ritual (the set pattern that we do things at each meeting), opening the Bible, the Prayer, the Grange Salutation, and the Salute to the Flag must be done at every regular meeting, even if you are meeting in homes or by Zoom. It may seem outdated or unnecessary to some, but it is part of this Fraternal Organization and to be considered a Grange, to use the term “Grange” certain requirements must be carried out. Some things have been modernized and simplified, but the basics are still there. If you are a longtime or new member and want changes to be made, there are set processes in place to make that possible. The Manual, National & State Bylaws and Guidelines are available to help you with the process. Let’s make the effort to be part of it whether in person or by use of technology.

To request funds being held in custodial accounts by Maine State Grange, mail or email your request to the State Office. The State Master/President approves it; then it will be forwarded to the State Treasurer for the issue of a check. Invoices and/or estimates must be included with the request. Checks for building repairs, etc., will be made out to the contractor and mailed to the Secretary of the Grange requesting the funds. Remember, mail does take time; you can’t expect to get the check the same day you request it.

The Maine Grange Foundation, Inc., is a 501c3. It can be the fiscal sponsor for grants when requested and can receive tax-deductible donations on behalf of a Grange. (After the grant/donation check clears, we will issue a check to the appropriate Grange.) The Maine Grange Foundation, Inc. is a separate financial entity from the Maine State Grange, which does not have the 501c3 status. There is definitely a difference between the two.

The Northeast Leaders Conference was hosted by Massachusetts early in January and attended by 65 enthusiastic members. Maine was represented by Missy Baldwin, MSG Lecturer; Brenda Dyer, MSG Community Service & Family Health & Hearing Director; Brenda’s husband, Joe Fallo; Past MSG Master Vicki Huff; and myself. The Northeast State Masters/Presidents & Overseers/Vice Presidents (the Northeast Connection group) and New England Grange Building Trustees met several times during the weekend. As the weekend progressed, interesting and helpful workshops were presented to the group. Finding Hidden Potential and Empowering Members and Aligning Your Strategic Plan to Your Core Values. Also included in the weekend was a wonder-ful tour of the Essex North Shore Agricultural & Technical School located close to the conference center. Everyone attending could sit in on whichever meeting or break-out group they chose. State Lecturers, Youth, and Chaplains groups started planning their respective Northeast Conferences and Activities. Community Service, Family Activities, Women’s Activities, Agriculture, Membership, Information/IT, and others met as a large group, having good discussions on activities for their states and ideas all could try. Junior Directors and interested members met to discuss the craft for display at the Big-E in September at the New Eng-land Grange Building. The Junior craft for 2025 will be Egg Carton Craft and for 2026 will be Bird Houses. Next year’s conference will be hosted by Vermont.

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

Degrees in your Grange

There have been questions about the Degree Days and who can do them. Any Grange may confer all Four Degrees in one day, at any time during the year, but permission is required from the State Master beforehand. However, each Grange is entitled to confer the Degrees in their own Granges at their own convenience. To “confer degrees” means initiatory ceremonies giving instruction and information about the Grange. You may confer 1 or 2 degrees at one meeting, then confer 1 or 2 more at the next meeting, and so on until you complete all Four Degrees. (The word Degree refers to a level of the Grange and is based on the four seasons and agriculture. The first Four Degrees bring you into Subordinate or Community Grange membership.) The meeting must be open in full form for any balloting and conferral of any Degree. The candidates must be balloted on prior to the conferral of the degree. Following the Grange Manual. (2023 is the newest version but the Degrees in all the manuals are the same.) The Degrees are very impressive if done from memory, but this may not work for everyone. Have each officer read the part for the office where they are seated, marching candidates are encouraged but it can be done with everyone seated, follow the instructions as you go along. Everyone can participate in this manner and learn the lessons of the Degrees at the same time.

Have a safe winter. Check on your neighbors and give a hand wherever you can.

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

Merry Christmas and Happy New Year. As a reminder, the password(s) and the key will be mailed this month to the Secretary and Master of each Grange after the Grange’s quarterly dues & report forms are sent to the State Secretary. We must receive the report before the passwords are sent to your Grange. Do we have your current and correct information for your Master/President and your Secretary at our office? As an individual member, your 2025 dues must be paid before you may receive the password.

Responsibilities of a Leader
* Listen
* Contribute
* Don’t dominate
* Show enthusiasm
* Put the group at ease
* Promote teamwork
* Discourage criticism
* Focus on the task, not personalities
* Be fair
* Give recognition

Here is a suggestion for an exercise for you and your members in your Grange. The anonymous written suggestions can be collected and discussed at another meeting. This is not intended to cause embarrassment or dissention but insight into what you and your members may think. Pre-print the questions and hand them out to everyone. Add questions of your own. This way the participants work easier at their own pace.

• Write down at least 2 (two) suggestions to improve the Grange. Or something you would like to see in the Grange. What should/could the Grange be doing?
• (Any subject – any level — constructive, not snide or nasty!)
• Write down at least 1 (one) positive thing your Grange has done or accomplished.
• Write down at least 1 (one) reply. What is the purpose of your Grange?
• Write down at least 2 (two) replies. Why do you belong/attend Grange?
• Write down at least 2 (two) replies. Describe the duties of an Officer or Committee person, or what should their duties be?
• Write down at least 2 (two) replies. What do you suggest as a fundraiser?

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

Happy Thanksgiving, everyone. Hug your family and friends. Help someone every day.

Our 150th State Grange Session went well. Thank you to the Officers, Delegates, Members, Deputies, Directors, and Committee members who attended. I appreciate your participation and input during the business and activities. A wonderful banquet & luncheon were shared, awards were presented, Juniors participated, and a heartfelt Memorial Service was held; Barbara Foster was pleased to be with us. We elected Carolyn Van Horn to the Executive Committee and welcomed five new State Grange members who received the Sixth degree.

The new Department Program Books and Annual Reports were given to the Delegates for your Grange. If you did not have delegates at session, you may download the programs and reports from the web under “Program Books” or if you want a printed copy, email or call the office or myself and we will send them to you. You may request all or just select certain ones. Agricultural Scholarship, Educational Aid & Howes Nurses Scholarship requirements and applications can also be found on the website or requested from the office. Grange Enterprise Award information and the application can be found there too or requested.

Deputy School was held on Nov 2 with several State Officers & Committee people also attending. Paperwork was passed out, we covered Opening & Closing — Opening the Bible, Presenting the Flag, Introducing Honored Guests, balloting, and discussed other Grange business.

I would like to do instruction meetings in your areas again this year. Think about setting something up in the spring with me. I would prefer a Saturday meeting during the day but could do an evening if requested. We will be covering the same as above. Everyone is invited to attend.

Contact the office or myself if you would like to have any of the following materials:

1. Expectations of State Officers and Deputies
2. Visitation reports — Subordinate and Pomona
3. Maine State Grange Guidelines, Information, and Instructions.
4. Hello Worthy Master and Members (information regarding closing/consolidation of Granges)
5. Maine State Grange Ritual Handbook
6. Suggestions and Instructions for Grange Procedure
7. Code Book with instructions on Grange Ritual
8. Official Obligation Ceremony
9. New Member Welcoming Ceremony
10. Official Fifth Degree Obligation Ceremony
11. By-Laws of the Maine State Grange (newly revised edition)
12. Officers, Deputies, and Directors List 2025. The complete roster will be available soon. Additional materials are listed in the book.
13. Maine State Grange Leadership Directory from Webmaster.
14. Maine Granges, Town, and Contact Brochure (many changes included)
15. Subordinate/Community Manual Edition 2023 (printed on regular-size Paper)
16. Manual of Pomona Granges 2017* (printed on regular-size paper)

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

Fellow Grangers,  I would like to strongly encourage our Granges and Grangers to do whatever they can to help our southern Grange families and friends. The note below is from National Grange President Chris Hamp.

Brothers and Sisters,

In the past few days, I have received many emails, texts, and phone calls asking how Granges can help with recovery in North Carolina following the devastation left behind in the wake of Hurricane Helene over the weekend.

Please see the email sent from Jimmy Gentry, President of NC State Grange, with information on how to support their Granges.

I encourage Granges at all levels to support your Brothers and Sisters in their time of need, as they, in turn, help their communities recover.

In addition to North Carolina, we have also heard that Goodwill Grange, Virginia, and the surrounding communities received damage and are also in recovery. Goodwill Grange is known by its community for being an internet center, a vital need in rural southwestern Virginia.

We are working with the Virginia State Grange and will disseminate information on how to help Goodwill Grange as soon as it is available.

Please support these Granges and their communities in whatever ways you can.

Thank you,

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

The Deputy School will be held on November 2, 2024, at 10:00 a.m. at State HQ. We will cover ritual, floorwork, salutation, and other related Grange items.

Congratulations and welcome to all the Officers & Members, new and seasoned and I wish you all much success for the coming year.  September is the time of new Grange year beginnings with installations, making plans for the coming year and setting goals. This is also the time for year-end wrap-ups such as your annual audit, reports to be submitted, (to your Grange, Pomona and State), and a time to evaluate last year’s activities, events and goals, what was successful and what was lacking. There are very few Installation Teams or Installing Officers traveling, so I encourage each Grange to do their own Installation. There is an Alternative Installation Ceremony  (half the words) in the new Manual which can be read with one or two people in charge and working with the members present. It is impressive to have it memorized however many people, like myself, cannot memorize charges any longer. By reading it with appropriate feeling and enunciation, it comes across very nicely. The original ceremony in also still in the manual if you are so inclined. We have manuals at the office for sale or get it on line from National Grange at sales@nationalgrange.org

Another reminder or nag, less than half of you have provided your 2025 Roster information.  Even if there were no changes, a report or email needs to be sent.  During the order of business, the Master asks, “Have the reports to the Pomona and State Granges been duly and promptly made?” This includes this and any request for information. If you are changing the time or day you meet, this is a By-Law change and is required to be voted on in a regular Grange meeting and approved by the State Master before it can officially take effect!  Do we have a copy of your By-Laws at the office? 

I am still working on getting the new database completed. I am typing in all the information for our 80 Granges, 2,200+,  names, addresses and other information into a more user friendly format that can be accessed without internet. I have not heard anything at all from many Granges, where are your lists?   

The National Grange and the Northeast Region will be holding a Covid-19 and Influenza free immunization clinic at the New England Grange Building at the Big-E Fair in Springfield, MA in September. 

The Annual Maine State Grange is a month and a half away, October 18 & 19.  Our National Representative will be Barbara Foster, Pomona of the National Grange and President of the West Virginia State Grange, long time Grange member and she is looking forward to being  with us.  Information about our guests can be found on our website under State Session along with other session information such as schedule and meal registration form.

Meal tickets are to be purchased in advance, form and money are due by Oct. 5.

Remember, if your Subordinate and/or Pomona Grange plans to or wants to have 2 voting delegates at State Session:

1. Your Grange MUST vote by name on the people to be delegates and alternates at a regular meeting prior to session. Two delegates and two alternates are to be selected.
2. Delegates must be members or affiliate members of your Grange. You may only represent the Subordinate or Pomona Grange where you are a member. 
3. You may represent your Subordinate and Pomona Grange and have one vote for each.
4. You may NOT represent 2 Subordinate Granges or 2 Pomona Granges.
5. Register that person or persons using the Delegate form provided to your Secretary.
6. The form must be signed by the Master or Secretary of the Grange
7. Your Grange’s quarterly dues must be paid up to date or brought with you to registration to be eligible to vote
8. You can’t just show up expecting to vote on the resolutions, elections, or any other business without the proper paperwork being submitted. NO exceptions.
9. Anyone may attend the session just are not allowed to vote, but may participate in discussions. You may pick your program books for your Grange if there is not a delegate.

The National Grange annual session will be November in Bettendorf, Iowa hosted by the Mid-west Region of States.  All are welcome to attend.