Category: President’s Perspective

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

A quick reminder:  Deputy School, scheduled for Dec 2 has been canceled. Your packets of information will be put in the mail next week. Thank you for your understanding.

We had 20 Grangers from Maine attend the National Grange Convention in Niagara Falls, NY, the week of Nov. 12th. It was a very busy seven days for all who attended. There were close to 600 Grangers registered, the most in recent years.  25 candidates received the 6th degree, and 150 took their 7th degree, again the largest class of candidates for quite some time.  The Northeast Region hosting the convention did a tremendous job planning and carrying out the conference and activities. Debbie Ivers was Maine’s host coordinator. Thank you, and congratulations on a job well done.

Richard could not attend the convention due to a health issue just before we planned to leave.  Since Maine is allowed two voting delegates, I asked Pete Ivers to fill in as delegate with no advance instructions or information on what is involved.  Pete did an exceptional job being fully involved in the Grange work and participated in committee work, discussions, the resolution process on the floor, full elections, and all activities that were part of the session. I was very proud of his involvement. Congratulations, and thank you very much, Pete. There were a total of 134 resolutions presented for consideration by the seven committees of the delegate body. Pete was assigned to Labor, Judiciary, and Transportation, and I was assigned to the Citizenship and Taxation committee. 

Workshops were presented on a variety of subjects, and new programs/partnerships were introduced. The National Grange is requesting e-mail addresses from the membership to provide program information to all. Please sign up for National Grange posts and newsletters. Full elections were held, with Chris Hamp (WA) being elected as the new President and John Benedict (NJ) as the newly elected Vice-President.  Several other new officers were elected, and several remained the same. The full list was posted on the web. Thousands of socks were collected for a local mission as part of the regional community service project. 

Jim Meserve was honored by the “Quilts of Valor,” receiving a beautiful quilt during the presentation ceremony. 

Roberta, Rick, Jimmy, Judy, Tracy, and Bill helped out in the hospitality room and cleaned up at the end of the week.  Thank all of you for being there. Sharon and Henry ran the National Grange store during the session, selling Grange jewelry, Grange socks, etc.. Great job.

Terry LaCombe Stevens and Betty Young, Co- co-junior directors, drove out bringing Carrie Coffin, Nicole Nickerson, and 5 Junior Grangers with them: Edith, Mary, John, Laura, and Sebastian, to participate in the Junior program and activities. It was great to have you there.

It was very exciting sitting in the audience and hearing a Grange or member from Maine having their name called to receive one of the many awards presented. Congratulations everyone. Items will be mailed to you.  Maine received the following recognition awards:

Photography:   Rebekah Hodgson, Jonesboro – 1^st in “Grange Family”
Photography:  Laurie McBurnie, Willow – 2^nd in “Potluck Activity”
            (each received a ribbon and a package of winning photo postcards)
Communications:  National Grange Connector Award: Rebekah Hodgson, Jonesboro
Membership & Leadership Awards:

Honor Subordinate/ Community Granges for Net Gains:

• Huntoon Hill #398  plus (20)
• Pleasant River #492 plus (12)
• Harraseeket #9 plus (10)
• Jonesboro #357 plus (10)
• Union Harvest #591 plus (9)
• Saco #53  plus (8)
• Trenton #550 plus (6)
• Wayside #550 plus (5)
• Lamoine #264 plus (3)
• Old Town Riverside #273 plus (3)
• Granite #192 plus (2)
• Hudson #456 plus (2)
• Paugus #450 plus (2)
• Farmington #12 plus (1)
• Golden Harvest #33 plus (1)
• Lakeside #63 plus (1)
• Oak Hill #104 plus (1)
• Pioneer #219 plus (1)

Richard and I wish to send you, your families & friends a most wonderful Merry Christmas and a very Happy New Year.  Take care of yourselves; we care about all of you.   

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

Deputy School will be held on Saturday, December 2, 2023, from 10:30 am to 1:30 pm. Instruction for Ritualistic Floor Work at State Grange HQ, 146 State St., Augusta. (weather permitting) Call Sherry’s cell if there is any question.

We will cover:

• Opening & Closing (Opening the Bible, Presenting the Flag, Introducing Honored Guests, and Draping the Charter)
• How to properly make the Salutation
• Review the report form
• Go over Officer, Deputy, and Director duties

 Once again, I am offering to hold instruction meetings around the State starting in the spring, please invite me to your area or Grange, I would prefer a Saturday meeting during the day but could accommodate an evening if requested.  Everyone is invited to attend.

State Grange was a wonderful success once again. Election of Officers was held, thank you for your confidence in re-electing me to Master/President. Other officers elected: Mike Griffin, Overseer; Missy Baldwin, Lecturer; Ben Edgerly, Steward; Rick Grotton, AS; Roberta Meserve, LAS; Christine Hebert, Chaplain; Laurie McBurnie, Treasurer; Sharon Morton, Secretary; Pete Ivers, GK; Betty Huff, Ceres; Kathy Gown, Pomona; Debbie Ivers, Flora and Jim Meserve, EC. Thank you to the tellers for helping with election and the Master’s Address committee.

A sincere thank you to our retiring officers Margaret Morse, Lecturer; Steven Haycock, Steward; Clay Collins, Chaplain; and Vicki Huff, Treasurer; we appreciate your dedication to the Grange and wish each of you much success.

Thank you to the 69 Delegates and 30+ Members who attended. A lot of awards & certificates were presented, the Juniors participated, a heartfelt Memorial Service was held, our National Grange Rep Cindy Greer gave us some inspirational words of wisdom, and a wonderful banquet and luncheon was enjoyed. Welcome to our nine new State Grange members who received the 6th degree. I would like to hear from you what you thought of the schedule. I like the facilities and most likely will return there again. There is a lot less work to do to set up for the meeting, degree, and sales room, plus you can’t beat the price, it is excellent. I am open to other options.

A BIG thank-you to ALL who stepped up to fill in or help out in any way, it was once again a great show of teamwork and helped make a very successful session. Officers, Deputies, Department Directors, and Committees, thank you for your continued work during the past years. Several of our Deputies, Directors, and Committee members have changed and I am looking forward to working together with each of you. I have included the list here.*

The new roster will be sent to the printer at the end of next week. I have heard from about 2/3 of the Granges.

You may download the new program books and annual reports from the web under “Program Books and Information,” or if you want a printed copy, email the office or me and we will send them to you. You may request all or just select ones. Agriculture, Community Service & Family, Health and Hearing, Communications/Web, CWA, Junior and Lecturers. Agricultural Scholarship, Educational Aid & Howes Nurses Scholarship requirements and applications can also be found on the website or requested from the office.

Happy Thanksgiving, everyone. Hug your family and friends. Help someone today.

*Note: The Communications Department is developing a one-page ODD directory based on this information. A copy will be mailed with the Bulletin. A copy will also be available for download and printing from the MSG Website.

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

I want to say a huge THANK-YOU to the Secretaries who have already made the corrections and updates and returned their lists to me for the new database. 

In addition to updating the instructional guidelines, roster, state session & budget and other items I work on, I have worked on getting a new database completed. I typed in all the information for our 82 Granges, 2,359  names, addresses, and other information into a more user-friendly format that can be accessed without the internet. The basic information has been compiled, and copies sent to the Grange Secretaries for corrections, additions, and deletions. Yes, I can hear the grumbles but it needed to be done. if I am spending this much time putting it back together from older versions provided by the State Secretary, your assistance is greatly appreciated. Each of you, as an individual member can help by checking your information, is your name spelled correctly, is your address up to date, if not, then please correct whatever may be required.  I am most interested in the date you joined the Grange, and the Granges you have belonged to, many of the dates or previous membership in a different Grange (because of closure or consolidation) are not listed. Some are listed as Golden Sheaf members (50 years of continuous membership) but do not list the date of joining or where. Most Granges exempt all Golden Sheaf (50-year) members from paying dues to their respective Granges and the Maine State Grange does not charge dues on any Golden Sheaf members but the Maine State Grange must still pay dues to National on them.  Golden Sheaf membership attained before Jan 1, 2001, the Maine State Grange does not pay dues to National Grange on those members. Golden Sheaf membership attained after Jan 1, 2001, the Maine State Grange must pay dues to National Grange on those members. 

September and October is the time of new Grange year beginnings with installations, setting goals and making plans for the coming year. This is the time of year for year end wrap-ups such as your annual audit, reports to be submitted and evaluate your goals, what was successful and what was lacking. There are very few Installations Teams or Installing Officers traveling, so I encourage each Grange to do their own Installation. There is an Alternative Installation Ceremony (half the words) in the new Manual which can be read with one or two people in charge and working with the members present.

Congratulations to all the Officers and members, I wish you much success for the coming year. 

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

Wow, State Grange is a month and a half away, October 20 and 21. Our National Representatives will be Cindy Greer, Ceres of the National Grange, and Harry Greer, Overseer/VP of the Colorado State Grange, both long-time Grange members and are looking forward to being with us again.  Information about our guests can be found on our website under State Session, along with other session information such as schedule and meal registration form.

Meal tickets are to be purchased in advance; form and money are due by Oct. 5. Remember, if your Subordinate and/or Pomona Grange plans to or wants to have two voting delegates at State Session:

1. Your Grange MUST vote by name on the people to be delegates and alternates at a regular meeting prior to the session. Two delegates and two alternates are to be selected.
2. Delegates must be members or affiliate members of your Grange. You may only represent the Subordinate or Pomona Grange, where you are a member. 
3. You may represent your Subordinate and Pomona Grange and have one vote for each.
4. You may NOT represent 2 Subordinates or Pomonas.
5. Register that person or persons using the Delegate form provided to your secretary.
6. The form must be signed by the Master or Secretary of the Grange.
7. Your Grange’s quarterly dues must be paid up to date or brought with you to registration to be eligible to vote.
8. You can’t just show up expecting to vote on the resolutions, elections, or any other business without the proper paperwork being submitted. NO exceptions.
9. Anyone may attend the session just are not allowed to vote but may participate in discussions. You may pick up your program books for your Grange if there is not a delegate.
10. This is a full election year. Anyone may be elected to any State Grange office, you do not have to be a delegate to be elected.  However, only a delegate may present names for consideration. (You must become a Fifth and Sixth Degree member if not already a member in those levels.) 

Another reminder or nag: a few more than half of you have provided your 2024 Roster information.  Even if there were no changes, a report or email needs to be sent. During the order of business, the Master asks, “Have the reports to the Pomona and State Granges been duly and promptly made?” This includes this and any request for information. If you are changing the time or day you meet, this needs to be voted on in a regular Grange meeting and approved by the State Master before it can officially take effect! 

In addition to the Roster, State Session and budget and other items I work on, I am working on getting a new database completed. I am typing in all the information for our 82 Granges, 2,359  names, addresses and other information into a more user friendly format that can be accessed without internet. When I get the information compiled, I will be sending copies to the Grange Secretaries for corrections, additions and deletions. Yes, I can hear the grumbles already, but it needs to be done, if I am spending this much time putting it back together from older versions provided by the State Secretary, then your assistance is greatly appreciated. Each of you, as an individual member, can help by checking your information, is your name spelled correctly, is your address up to date then please correct whatever may be required. I am most interested in the date you joined the Grange, many of the dates are not listed. Some are listed as Golden Sheaf members (50 years of continuous membership) but do not list the date of joining only “Y” or “YN” in the GS (Golden Sheaf) column. “Y” indicates Golden Sheaf membership before Jan 1, 2001 and the Maine State Grange does not pay dues to National Grange on those members. “YN” indicates Golden Sheaf membership attained after Jan 1, 2001 and the Maine State Grange must pay dues to National Grange on those members.  Most Granges exempt all Golden Sheaf (50 year) members from paying dues to their respective Granges and the Maine State Grange  does not charge dues on any Golden Sheaf member but the Maine State Grange must still pay dues to National on them. 

I’m going to backtrack a little, September is the time of the new Grange year beginnings with installations, making plans for the coming year and setting goals. This is also the time for year-end wrap-ups such as your annual audit, reports to be submitted (to your Grange, Pomona and State), and a time to evaluate last year’s activities, events, and goals, what was successful and what was lacking. There are very few Installation Teams or Installing Officers traveling, so I encourage each Grange to do their own Installation. There is an Alternative Installation Ceremony  (half the words) in the new Manual which can be read with one or two people in charge and working with the members present. It is impressive to have it memorized however many people, like myself, cannot memorize charges any longer. By reading it with appropriate feeling and enunciation, it comes across very nicely. The original ceremony in also still in the manual if you are so inclined. We have manuals at the office for sale.

Congratulations and welcome to all the Officers & Members, new and seasoned, and I wish you all much success for the coming year. 

The National Grange annual session will be November in Niagara Falls, New York hosted by the Northeast Region of States. All are welcome to attend.

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

RESOLUTIONS are due in the office on August 15, 2023. Any resolutions received or submitted after the August 15th  deadline date will not be considered at this year’s 2023 Annual State Session. Resolutions are printed and then mailed back to each Grange. This all takes time.  

Just like elections, Granges are required to install their officers usually in September or as soon as practicable after elections. There are not many installation teams traveling the state to perform the ceremony. The Installation Ceremony may be handled by each Grange on their own. There is an official alternative Installation of Officers printed in the new manual that can easily be followed by your members with one person taking charge, all participating or just a few. This alternative ceremony contains half the words as the original one, which is also in the manual.  

Grange Committees are appointed by the Master/President-elect (whether newly elected or re-elected) and are responsible for asking the people to be involved. The Committees are responsible for organizing and implementing their programs in Subordinate, Pomona, and State Granges. Each level has more responsibilities and activities for the membership. If you would like to serve on a committee, please contact the Master/President of your Subordinate or Pomona Grange.  The State level is also looking for members to get involved with Committees and being Deputies, this being an election year, some officers, deputies, and committees may change.

This is a good time to remind you that your Grange Secretary’s and Treasurer’s books are to be audited at least once a year, and carrying that out close to installation is the perfect time to get it done.  The Executive Committee and/or the Finance Committee of your Grange are the ones to carry out the audit.  Written records should be kept for all accounts in the Grange, receipts and expenditures. 

Maine State Grange By-Laws:  Article XXI – Subordinate Officers and Their Duties
Section 8.1  It shall be the duty of the Executive Committee of each Subordinate Grange to see that the books of the Secretary and Treasurer and any other funds of the Grange are audited at the end of the fiscal year.      

You will need the  Secretary’s Records and Secretary’s Order Book.  This is the 5×7 book the Secretary writes what bills have come into the Grange and need to be paid with an amount listed. This record book also includes donations made to whom, etc. You will need the Treasurer’s books, checkbook, bank statements, savings book, etc., and receipt book (for funds received from the Secretary).  You compare the Secretary’s minutes and Order Book with the Treasurer’s checkbook and statements for receipts and expenditures.  All items should match between the Secretary and the Treasurer.  All Committees of the Grange that handle funds, such as CWA, Lecturer, Chaplain, Bingo, Dinner, Fund Raising, etc., should also be keeping written records of receipts and expenditures to have audited at the end of the Grange year.

Another reminder, 28 Subordinate and 7 Pomona Granges have provided your 2024 Roster information.  Even if there were no changes, a report needs to be sent, either the printed form or typed in an email.  During the order of business, the Master asks, “Have the reports to the Pomona and State Granges been duly and promptly made?” This includes this request for information. You may not have every committee in your Grange, but we still need the information you have, especially the meeting day & time, the address of your meeting hall, the Master and Secretary’s names, addresses, and phone numbers. Something I did notice on the ones I have received, several of the Granges have changed their meeting day and/or time. That is a By-law change and there is a proper procedure to make those changes correctly, then the change must be submitted for approval by MSG.  The Article, Section, and Sub-section numbers/letters must be stated in the by-law change request, the current information completely written out then the requested change completely written out. All your members must receive a copy of the proposed change(s), and it will be voted on as a motion at a subsequent meeting from when it is first introduced.  After the affirmative vote of the Grange, the same old and new printed information is sent to the State Master for approval. It will take effect after I sign it.

The 150^th Annual State Grange Session is Oct. 20 & 21 at the Auburn Masonic Hall located at 1021 Turner St, Auburn.  Please note this is a Friday and Saturday event. Anyone may attend the session. Letters about the session will be going out next week to the Granges, which will include the Delegate Registration form, schedule, meal information, and hotel info. All information will be posted on the website. Resolutions will be sent after the 15^th of August.

Friday, Oct. 20 — 1:00 p.m. opening & business. 2:00 State Master’s Address.  2:45 Memorial Service,  3:45  Resolutions and National Grange Rep. guest speaker,  6:00 p.m. Banquet by Pine Cone Eastern Star Chapter here in the Masonic Hall – tickets $16.00 purchased in advance. Awards will be presented upstairs after the banquet:  Junior Presentation, Community Service, Family Health & Hearing, Membership, Educational Aid and Howe’s Nurses Scholarships, and others.

Saturday, Oct 21 — 9:00 a.m. opening, acceptance of budget, full election of officer(s), resolutions and reports mixed in with elections as needed & installation of officers.
12:00 Ag Luncheon – tickets $10.00 purchased in advance.
1:30 Call back to order – business continues.
Conferral of the Sixth Degree will be at 2:30 p.m.   ($10 fee for 6^th Degree candidates) (must have had the 5^th Degree or 5^th Degree Obligation to take the 6^th Degree)

Fair Season is in full swing, and I hope you get a chance to attend a few of them, there are lots of things to see and do.  Here are some of the results of the Grange exhibits I have heard about so far:

Ossipee Valley Fair:
1^st Maple Grove 148
2^nd Waterford 479
3^rd Saco 53
Monmouth Fair:
1^st Winthrop 209
2^nd Waterford 479
3^rd Enterprise 48
Pittston Fair:
1^st Enterprise 48
2^nd Chelsea 215
Maine State Junior Grange received 1^st Place award also.

Congratulations and compliments to all who put together these wonderful displays, thank you for your hard work. We are looking forward to seeing more this summer. Thank you, judges!

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

Hello everyone. Thank you to the Granges that have invited me to come to your hall for instruction and information meetings. Things have been going very well; I want to thank each of the members who took the time to attend, your interest, attention, respect, and willingness to participate were appreciated. Your questions and concerns were well put, and I hope I provided some help.  I enjoyed myself tremendously.  Richard also enjoyed being there, plus the food, meals, and snacks you gave us, thank you.

One of the things we discussed and I wanted to share with you. When candidates go to a Degree Day at another Grange to receive the Four Degrees, the new member needs to let the secretary of their Grange know they had done it, to keep membership records up to date for the Grange, including the date and place of degrees. Or the person who took them to the Degree day needs to let their Secretary know.  Most often, the secretary or someone takes notes as host at the degree day, so it was suggested the host secretary at the degree day meeting could notify the Subordinate Grange(s) of the new member participating there.  

Since we are in the middle of July already, it’s time to start mentioning the State Grange session and one final reminder to you; there is less than one month to get your resolutions into the office by August 15,2023, by standard mail and/or email. Resolutions must be read and voted on In your Grange before submitting them to the State Grange for consideration.   

The 150^th Annual State Grange Session is Oct. 20 & 21 at the Auburn Masonic Hall located at 1021 Turner St, Auburn.  There is lots of parking, handicapped accessible, and a lift (sm elevator)  available in the building.  The tentative schedule is included.  Any member may attend the session. You do not have to be a delegate to attend part or all of the session. The business is conducted in the 4th Degree. Our quorum at State Session is 45 Delegates, and they must be pre-registered with State Grange Secretary and your Grange’s dues up to date.  Department sales tables and raffles will be available to all. As in previous years, there will be NO food, candy, or beverages allowed upstairs whatsoever.  Bottled water only. 

Friday, October 20, 2023— 1:00 p.m. opening & business. 2:00 State Master’s Address.  2:45 Memorial Service,  3:45  Resolutions and National Grange Rep. guest speaker,  6:00 p.m. Banquet by Pine Cone Eastern Star Chapter here in the Masonic Hall – tickets purchased in advance. Awards will be presented upstairs after the banquet:  Junior Presentation, Community Service, Family Health & Hearing, Membership, Educational Aid and Howe’s Nurses Scholarships, and others.

Saturday, October 21, 2023 — 9:00 a.m. opening, acceptance of budget, full election of officer(s), resolutions and reports mixed in with elections as needed & installation of officers, 12:00 Ag Luncheon – tickets purchased in advance. 1:30 Call back to order – business continues.

Conferral of the Sixth Degree will be at 2:30 p.m. ($10 fee for 6^th Degree candidates) (must have had the Sixth Degree or Fifth Degree Obligation to take the Sixth Degree).

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

I’m very pleased to announce we cleared over $1,000 at our recent yard sale and fundraiser event on June 3^rd, selling lasagna & 3 kinds of baked beans, apple crisp & brownies and Visa gift card raffles. THANK YOU to the many, many helpers, Granges, and individuals who worked diligently cooking, baking, selling tickets, and making donations of food and funds for supplies to help make this a successful day. Thank you very, very much to Norma & Sharon, who helped me with the cooking, and Margaret, Maynard & Gladys, for making the apple crisp.  One of the $100 gift cards was won by someone from BIW, and the other $100 card went to a Grange member from Bingham.

June is the time for the election of officers.  As soon as the election has been held, the elected Master/President selects the Committee Chairs and committee members for their Grange. This should be done right away; no need to wait for the Installation of Officers to get your committees set up. Some of the most common Committees in our Granges are Legislative-Agriculture; Women’s Activities; Youth; Junior; Community Service; Family, Health & Hearing; Membership, and Others. Other Committees may be named as needed that may be specific to your Grange. Special Committees are set up as required for a special event or activity. Please tell your secretary who will be the chairmen, so she/he can report the roster information to the office.

We will be looking for the following information to be provided to us for each Grange:

• Grange Name and Number; Street Address and Town of Grange Hall;
• Meeting Day(s) and Time; Supper or Refreshments and Time.  (Maine State Grange By-Laws:  ARTICLE XXII – MEETINGS  Section 1.  The Bylaws of each Subordinate Grange should definitely fix the day and hour of all regular meetings.)

  Plus the following information for Officers and chairman.

• Master/President: Name; Address; Phone; (Cell if they want it listed); and e-mail address.
• Lecturer: Name: Address; Phone; (Cell if they want it listed); and e-mail address.
• Secretary: Name: Address; Phone; (Cell if they want it listed); and e-mail address.
• CWA Chairman: Name; Address; Phone; (Cell if they want it listed); and e-mail address.

We will be sending the 2024 Roster information forms to the Grange Secretaries next week. Please fill them out legibly and return them as soon as possible to the office. If you want to type the information out separately and mail or email it to us, that would be fine also.  I know I am repeating myself again, but remember Resolutions are due in the office by August 15^th. Every resolution must have a title already named by the presenting Grange. Any resolutions to make changes to State or National Grange By-Laws must refer to the Article number; Section number; and sub-section number(s) and be written out in full as it currently appears in the State or National By-laws, then the new change written out in full with the change(s) to be made.

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

I hope to see many of you at one of the Information/Instruction meetings I have scheduled. Or invite me to your Grange or Pomona area if you are interested.

• May 15, Evening Star in Washington, 6:00 pm refreshments; 7:00pm meeting
• May 17, Winthrop, 5:30 pm
• May 21, Harraseeket in Freeport 1:00 pm 
• June 17, Arbutus in Surry 1:00 pm
• June 22, Paugus in Fryeburg 6:30 pm
• June 27, Granite in Searsport 1:00 pm, Also Conferring the Fifth Degree Obligation Ceremony
• Victor in Fairfield has invited me, we are working on a date.

RESOLUTIONS are due to the State Grange office by August 15 — email or standard mail. 

PROCEDURE FOR ELECTION OF OFFICERS

Yes, Maine still uses paper ballots for each officer, and should be held in June. The committees are named by the elected Master.

  The Master will appoint tellers to count the ballots, and a table or place to count the ballots is set up for them. Paper ballots are passed out to all members of that Grange. Count the members that are eligible to vote.  Yes, the tellers may ballot, if they are from that Grange.

 Then the Master will say:  “The Chair awaits presentations of names for the office of….”  Any member of that Grange may present or suggest a name, the proper words are…“I present or suggest the name of… ”  (nominate is not the proper term).  The Master will repeat the name presented and ask, “Are there any others?”, asking a total of three times, repeating the list of names for that office each time they ask, “Are there any others?”.  Anyone’s name may be presented for any office by any member. 

 A person may decline or withdraw their name for the office, if they wish to, at the time their name is presented. The person declining does not have to give a reason for declining.   (Something to remember, if you are not willing to accept the office that your name has been presented for, it is best to decline at this time rather than after the election.) 

 The Master will repeat the names and say, “You will prepare your ballots for the office of….” After a brief pause, the Master will instruct the Assistants to collect the ballots and may excuse the Assistants from carrying their staves.  Paper ballots are cast by the members, writing the name of the person you wish to elect to that office. You may write anyone’s name even if their name was not presented. 

You do not have to ballot if you do not wish to. You must write the word “Blank” on the ballot if you want to cast your ballot but do not want to vote for one of those names presented or any other name,  but want your ballot to count in the “total ballots cast”. (A plain ballot may have been stuck to another and not intended to be put in the ballot count, plain ballots will not be counted in the total of ballots cast.) 

Once the Assistants have collected the ballots, the Master asks, “Have all balloted who desire to do so?” Hearing no one speak up, the Master will say, “I declare the ballot closed.” The ballot is then given to the tellers, and the Assistants return to their seats.

The tellers will count the ballots and make the report.  Reporting as follows each time: “WM, there were… total ballots cast for the office of…, necessary for choice… (majority, one more than half of the ballots cast), then will list the number of ballots cast for each person or name on the ballots. The ballot is then thrown away after the result is given by the Master.

The final choice is announced by the Master, “By your ballot, you have elected ___________ to the office of ____________.” and the results are recorded. Once a majority has been reached,  the Master will ask the person, “Brother or Sister _______________, do you accept the office of ______________?   If they decline or there is no majority of the ballots cast, the Master will say, “Since we have no majority, you will prepare your ballot for the office of _____________,” repeating all names listed. You will proceed to ballot once again on the same office until a majority is reached.   The same procedure is followed for each office.

Upon completion of the election, the tellers are excused with thanks.   

After the election, the Subordinate or Pomona, the Secretary will provide Officer (Master, Lecturer & Secretary name, address, phone & email) and the same for the Committee Chairs, plus meeting day and time, and Grange address, to the State Grange as soon as possible for the new Roster.

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

The Degree Day on April 23, 2023, has been moved to Manchester Grange at 953 Western Ave, (Route 202) Manchester, ME 04351. The hall is located about 10 miles south/west of Augusta next to Walgreens on Route 202. The reason for the unexpected change was the furnace breakdown at the State Grange office building.

Spring in Maine, how absolutely wonderful to see the green shoots of the jonquils, daffodils, tulips, and hyacinths, the variety of colors in the crocus beds and patches of green grass showing up here and there, even though those little shoots may still be shivering during the chilly nights, the sun is warming them more and more. With spring comes reopening. Spring is also clean-up time outside and inside for our own yards but this should also include our Grange halls.  Get the lawn raked up, clip the grass and bushes around the steps and foundation, pick up the branches and trash lying around, get the tattered plastic off the windows, and maybe even wash the reachable ones.  Get some new plants in the window boxes and garden.  Repaint your sign, the steps, the railings, and even the door.  We all need an occasional facelift and get ready to provide a welcoming place for your neighbors to trade seeds, starter plants, and gardening advice.

It is good to hear Granges are getting back in the swing of things in their Grange and Community. REMINDER, there are set things that must happen to have the Grange open in due form or full form to conduct business and take votes.  There must be seven members of that Grange present to be a legal meeting, Assistants open the Bible on Altar, Opening Prayer, Salutation, the Charter MUST be present, the Implement case is opened, the Grange is declared open, and Salute to the Flag. Special meetings or open meetings are exactly as implied, “Special” for a specific, pre-designated event or activity only.  No other business may be conducted.  Open meetings are also set for special events and activities, but NO business may be conducted.

Recently while reading the information provided for Secretaries by Sharon M., our State Secretary, she talks about keeping the minutes of the meetings.  This includes motions made and the action taken on the motion during the meeting. This was a good place to remind everyone about making motions and recording them to go along with her information.  After a vote is taken on a motion, it is up to the Master to state specifically that the motion was adopted or rejected. They should not just say, “It’s a vote.”  It is always a vote one way or the other, be specific what was the vote’s end result. The Secretary should also be specific about what the outcome of the vote was and note that in the minutes along with the wording of the motion.

Handling Motions and Voting Procedure

1. The member should stand and address the Master by saying, “Worthy Master.”
2. The Master recognizes the member (the member obtains the floor).
3. The member from that Grange makes a motion by saying, “I move that…”  or  “I would like to make a motion to …. “
4. The Master then asks for a second to the motion.  (If no one seconds the motion, it is lost, and no discussion may continue on the subject.)
5. Another member of that Grange seconds the motion.
6. The Secretary records the wording of the motion.
7. The Master repeats the motion for all to hear.
8. The Master asks, “Is there any discussion?” Only at this point are debate and/or questions allowed.
9. A motion may be amended (wording changed, added, or deleted) by making another motion saying, “I move to amend this motion to …” Again, it must be seconded.  The amendment (changes)  is voted on first.  The Secretary records the changes.
10. If the changes are adopted, then the amended motion is taken up as a whole.
11. If the changes are not adopted, then you go back to the original motion. 
12. Hearing that there is no more debate/discussion, the Master puts the question to a vote by saying, “All in favor of the motion as stated will make it manifest by the voting sign of the order.”  After this vote, the Master will say “Down hands” and ask, “All opposed by the same sign.”  The Master must ask for those in favor and those opposed on each motion presented.  The voting sign of the order is the end of the sign for the First Degree.
13.  The Master announces the result of the vote by saying, “The Motion carries; is adopted or is affirmative.” If the vote is negative, “the Motion is rejected or lost.” Specific words adopted or rejected must be included in his/her report.  Then make it official with one rap of the gavel.   
14. The Secretary records the result of the vote for the motion using the specific words “motion carries/adopted or motion lost/rejected”. 

A simple majority is needed for a motion to be approved or rejected unless it is a Bylaw change.  In this case 2/3 of those present and voting is required.  Also, Bylaw changes must be held over to the next meeting, and all members notified of the changes and the meeting date for the vote.

Other dates I have scheduled for information/instruction meetings:

• Apr. 22, 1:00 pm Arbutus not confirmed. Call ahead.
• May 13, 1:00 pm – 3:30 Cumberland Pomona hosting at N. Scarborough
• May 15, 6:00 pm refreshments; 7:00 pm meeting Evening Star
• June 22, 6:30 pm Paugus
• June 27, 1:00 pm Searsport 

The Springfield Fair date has been changed to June 15 – 18. NE Youth Conference will be July 15 and 16, hosted by Vermont, more info to come.