Category: Fund Raising

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

STATE GRANGE SESSION

Here it is July already, that means three months away from the 2025 State Grange Session, Friday, Oct 17, and Saturday, Oct 18, at the Black Bear Inn, 4 Godfrey Dr., Orono. This year will also be a full State Grange election. The schedule and information have been mailed and posted on the website and will be remailed after August 15.

The Conferral of the 6th Degree will be on Saturday, October 18, at 1:45 p.m. You must have had your Pomona 5th Degree to move up to the State or 6th Degree level. There is a $10.00 one-time per candidate fee.

Due to circumstances beyond MSG’s control, one major change that occurred this week: There will be NO lunches provided by the hotel on Friday at noon or Saturday at noon either; lunches will be on your own. There are plenty of restaurants, fast food, delivery, convenience, and grocery stores close by, or bring your own. 

We will still have the Buffet Banquet on Friday night at 6:00 pm. Tickets are $40 each, reserved and paid in advance. The deadline is October 1, 2025, and must be received by the office; no exceptions will be made. New forms will be mailed in August, or you may use the one we have already mailed, but please note that no lunches are included.

I am very pleased to announce our National Representative at State Session will be Kathy Gibson, Lady Assistant Steward of the National Grange and her husband Glenn Gibson, Past Master/President of the Massachusetts State Grange and past voting delegate of the National Grange, I know you will give them both a very warm welcome.

As we are already in the middle of July, I would like to issue one final reminder: there is less than one month to submit your resolutions to the office by August 15, via standard mail and/or email. Each Resolution is required to have a Title when it is submitted to the office. I cannot give them a title; your Grange must come up with one.  The Title explains what the resolution is about or trying to accomplish.  The Whereas section or sections of the resolution give the WHY reason(s) and give facts about the resolution. The Resolution is the final paragraph that states what you want to happen.  Every Resolution must be read and voted on in your Subordinate or Pomona Grange before submitting it by August 15 to the State for consideration.

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

Thank you to all the folks who helped with the recent State Grange yard sale & fundraiser. We appreciate your efforts, those who sold and bought raffle tickets, made donations, and your hard work. Thank you to Manchester Grange #172 for hosting this event. The weather was great, and thanks to those who came to support us. 

The routine of Grange meetings, activities, events, fundraisers, yard sales, dinners, and more is in full swing all over the state.  I would like to encourage everyone to support in some way Grange events planned for this summer and fall.  Get involved, spread the word around, and be there for your Grange. Agricultural Fairs are going on throughout the summer and fall.

REMINDER, there are set things that must happen to “open” the Grange in due form.  There must be seven members of that Grange present to be a legal meeting. Assistant Stewards open the Bible on the Altar, Opening Prayer, Salutation, the Charter MUST be present, the Implement case is opened, the Grange is declared open, and Salute to the Flag. Business and votes may only happen when the Grange is opened in full form.  Special meetings are exactly as implied, “Special” for a specific, pre-designated event or activity only.  No other business may be conducted. 

RESOLUTIONS are due in the office August 15, 2025, either by email to mainestategrange@myfairpoint.net or by standard mail to 146 State St., Augusta 04330. Submit both ways to ensure we receive them.  Each Resolution is required to have a title when it is submitted to the office. I cannot give them a title; you must come up with one yourself.  The resolution must be voted on by the Grange submitting the resolution.  After the 15th, we then have to print everything and mail all resolutions back to each Grange. The Delegate Registration, Banquet and Luncheon forms, etc.,  will be sent later in August. This all takes time.  

Officer and Department Reports are due in the office no later than September 15th. (written or emailed to the office and to my email  SHarriman@twc.com).  I prefer emailed reports. These dates may seem early, but getting everything put together for the session takes time. 

ELECTIONS are at hand, and every Grange is required to have full elections every year.  Please consider the officers and leaders of your Grange. Are you ready for a change? What is best for your Grange? Are there others who would make good officers? Are you helping others learn the different duties of the offices, or are you pushing too hard?  Some offices are more involved than others. Some committees are more involved than others.  Maine State Grange will have full elections at the State Session in October.  MASTERS and SECRETARIES – A strong reminder – Your correct ROSTER information is to be sent to the State Grange office as soon as possible after your elections are completed. The Master of each Grange sets up the Committee Chairmen for the Grange and informs the Secretary who those people are.  The Secretary gets and/or checks the name, address, phone, email, etc. for each of the people involved, fills in the entire form provided, and gets it back to the state office.

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

Degree Day

CONGRATULATIONS and a warm welcome to our members who received their Degrees on April 27 at the State Grange Home. A most hardy thank-you to the many who participated and helped in any way to make the day such a success. I also want to thank those behind the scenes, those asking someone to join our Grange family, bringing folks to the Degree Day, and all those folks who attended.

Resolutions

The resolution deadline date is August 15, as stated in our By-laws, and must be submitted to the State Grange office via e-mail and/or hard copy by that date to be considered at the 2025 State Grange Session on Friday, October 17 and Saturday, October 18 at the Black Bear Inn, 4 Godrey Drive in Orono. This year will also be a full State Grange election. Yes, it is only three months to get your resolutions into us, but this early deadline date allows time for the State Grange to compile all the resolutions, get them printed and mailed in advance of the session to be reviewed by the Subordinate and Pomona Granges.

Election of Officers

• Yes, Maine still uses paper ballots for each officer and election should be held in June for all Subordinate and Pomona Granges.
• The Master will appoint tellers to count the ballots.
• Count the members from your Grange who are eligible to vote. Provide ballots to all. Yes, the tellers may ballot if they are from that Grange.
• Then the Master will say: “The Chair awaits presentations of names for the office of…”
• Any member of that Grange may present or suggest a name (nominate is not the proper term). Anyone’s name may be presented for any office by any member.
• The Master will repeat the name presented and ask “are there any others?”, asking a total of three times, repeating the list of names for that office each time they ask “are there any others?”. A person may decline or withdraw their name for the office.
• The Master will repeat all the names and say “You will prepare your ballots for the office of …” After a brief pause, the Master will instruct the Assistants to collect the ballots and may excuse the Assistants from carrying their staves.
• You do not have to ballot if you do not wish to. You must write the word “Blank” on the ballot if you want to cast your ballot, but do not want to vote for one of those names presented or any other name, but want your ballot to count in the “total ballots cast.” (A plain ballot may have been stuck to another and not intended to be put in the ballot count; plain ballots will not be counted in the total of ballots cast.)
• Once the Assistants have collected the ballots, the Master asks, “Have all balloted who desire to do so?” Hearing no one speak up, the Master will say, “I declare the ballot closed.” The ballot is then given to the tellers, and the Assistants return to their seats.
• The tellers will count the ballots and make the report. Reporting as follows each time: “WM, there were x total ballots cast for the office of…, necessary for choice… (majority, one more than half of the ballots cast), then will list the number of ballots cast for each person or name on the ballots, including any that say ‘blank’ on them. The ballot is then thrown away after the result is given by the Master.
• The final choice is announced by the Master, “By your ballot, you have elected to the office of _.” and the results are recorded. Once a majority has been reached, the Master will ask the person, “Brother or Sister ___, do you accept the office of __.” If they decline or there is no majority of the ballots cast, the Master will say, “Since we have no majority, you will prepare your ballot for the office of _,” repeating all names listed. You will proceed to ballot once again on the same office until a majority is reached. The same procedure is followed for each office.
• Upon completion of the election, the tellers are excused with thanks.
• After the election, the elected Master will appoint a chairperson for each of the committees used in their Grange. (These Committee chairs will take over at the time of installation in the fall. The Subordinate or Pomona Secretary will provide the meeting day and time, and the Grange address, Officer (Master, Lecturer & Secretary name, address, phone & email), and the same for the Committee Chairs, to the State Grange as soon as possible for the new roster.

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

Highlights of State Session

Here we are in April. Do you realize the State Grange Session is only six months away, Friday, October 17, and Saturday, October 18? Black Bear Inn, 4 Godfrey Drive, Orono. You are responsible for your own room reservations (207-866-7120) use code Maine State Grange Group for special rate. I do not have meal prices yet but more information will be coming when it becomes available.

Here is an early preview. Friday, we will open in the 6th Degree at 11:00 a.m. (yes eleven), lower to the Fourth Degree; introduce National Rep. Kathy Gibson, Lady Assistant Steward of the National Grange; cover general business and State Master’s Annual Address. At noon, a paid lunch will be available downstairs. 1:30 p.m. is the Memorial Service; followed by Nat Rep; 3:00 p.m. begin resolutions. We close at 5 p.m. 6 p.m. The Banquet Buffet downstairs, tickets are purchased in advance. This year’s theme “Home Grown Roots For Bountiful Harvest.”Awards upstairs after banquet.

On Saturday at 8:30 a.m. we open in the Fourth Degree. 9:00 a.m. is acceptance of budget; full elections of officers, resolutions and reports mixed in with elections. Noon-paid lunch is available downstairs. 1:30 call back to order. 1:45 Conferral of the Sixth Degree and Installation of Officers, business continues as needed.

Current information and details are available on the 2025 151st Convention Page,

Utilities at Grange Halls

Recently I was trying to pay a power bill for a closed Grange and to change another power bill over to MSG for a recently closed Grange to continue with payments. It was quite a challenge to accomplish both. Neither my name nor Maine State Grange was on the service, so the employees could not help me at all (which is not their fault). It was very frustrating on my part, even though I had the account numbers. One account had been set up on line as autopay by a person who is uncooperative and no longer a member, the bank account was closed but the bill kept adding up. The other was a standard set up many years ago, the bills kept up to date, by a member who was recently deceased. One utility asked to have the former person let them know the name and billing address for the new contact, then the new contact had to call in to say they would accept the new bills, but it was still a problem to get it resolved even after I did all that was asked. I mention this to you so you won’t run into a problem with your utilities at some point in the future. Whose name and address is associated with your Grange utility accounts or is it just the name of the Grange on the bills, maybe sent to the Secretary? Should a second contact be added or at least confirm who is on your Grange utility accounts, who can get information and also make changes, or even turn the utility off if needed?

Promoting Your Grange

As we are all involved in promoting Grange membership and growth, we should be advertising ourselves. The name and number of a Grange should be on the building or on the sign at the road AND should include the day and time of the meetings. This way someone passing by or visiting the area will know when you meet.

A display in a front window or a bulletin board on the Grange hall would help us promote ourselves more. We talk about a display in a public area only during Grange Month, but this display would be ongoing year-round. You could list programs and other information in your display. Include activities or projects your Grange is involved with as part of your Grange work, and include contest information for the different committees of the Grange. (Four 2” boards, an old aluminum storm window, a couple of hinges, and a hasp make a very nice outside bulletin board, using plywood or paneling for backing if you wish). It may just spark some interest in someone who wishes to help do something for the Grange, or someone may want to join.

You could also put a board in the hallway, entryway, or on the back of the entry door where the public comes in to wait for suppers, bingo, etc. Once seated, they don’t have the opportunity to look around or read something they see hanging on a wall unless it is close or big, but while waiting in line, they might be nosy enough to be checking things out beside them on a wall close by. Use BIG print, keep it neat and attractive, give some details, add some color, and promote all the different activities, benefits, and programs we are involved with in the Grange. (See the various National and State program books for information.) If you don’t have these books handy, contact someone who can get them for you and use them. Change things around occasionally or add something new so it doesn’t get boring or outdated. The Grange has a lot of great things to offer. Have brochures or sheets of information within easy reach for someone who wishes to pick one up and take it along (most people are more comfortable checking out information in private), or they can read it there while waiting.

Another reason for your display is to remind current members what is happening. You may be surprised by what is available. A lot of halls have a nice bulletin board in the meeting room; be sure to utilize this for your members and visitors who attend. They may have been out when a certain communication came in and did not know about something; it doesn’t have to be the letter itself, but a name and date of event or activity. If they want to know more about it, they can ask. It is surprising how many people do not know or have overlooked something they could have taken part in. We can’t promote membership growth if we don’t promote Grange in Grange.

Helpful Hints From Hallmark® either for display board or standard size paper.
Less is More * A little clip art is snazzy—too much makes a mess. * One or two lettering styles complement the mood of your project—too many different fonts look confusing. * Pack your punch into fewer words and short sentences.

Follow the “Rules of Threes” *Arrange graphic elements in groups of three for the best visual balance. * For example, three photos printed on one page are more interesting than two or four. Oddly enough, the human eye prefers odd-numbered images. * Feature only three ideas in your message. The human mind easily grasps concepts in sets of three.

Think “Z” *the eye travels in a Z-pattern from the top to the bottom of the page. *Put the most important stuff at the top to grab your reader’s attention. *Build the reader’s interest through the middle, then drive your point home with a dominant element at the bottom of the page.

Finishing Touches *Enclose a photo or some colorful, shaped confetti. Seal special invitations with old-fashioned sealing wax. *Decorate a special scrapbook page with leftover sheets. *Creating a poem, award, or certificate? Present it with a flourish: Roll it up scroll-style. Tie it with a satin ribbon, gold cord, or strand of raffia. Be creative.

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

Non-members at Meetings

A question has been asked about non-members visiting or sitting in a meeting of the Grange. There are a couple of sections in The National Grange Digest of Laws 2025 edition that deal with this question.  

Chapter IV  BY-LAWS OF THE NATIONAL GRANGE OF THE ORDER OF PATRONS OF HUSBANDRY

4.10.4 Authority of Masters 

The Masters of Subordinate and Pomona Granges are answerable to the Master of the State Grange having jurisdiction over said Subordinate or Pomona Granges. 

The right to make Rulings, as to Grange Laws and Usage, is vested solely in the Masters of the various Granges of the divisions of the Order.

Chapter XI  CODE OF RITUAL, DEGREES, AND REGALIA

Grange Meetings

11.8.11 Non-members may be allowed to observe the opening and closing ceremonies of the fourth degree and all aspects of a business meeting conducted in the fourth degree. Any member may object to the presence of non-members during balloting on candidates or balloting on accepting reinstatement or demits into Grange membership. 

State Master/President’s Comments: As a visitor, they would not be allowed to participate in discussions on motions or vote on any issues to come before the Grange. If they are there for a presentation or as a speaker, then that is a different situation.  An additional question along the same line is how many times may they visit without becoming a member? There is no specific timeframe outlined in the by-laws, however, as Master/President of the Maine State Grange, my opinion or ruling would be — not more than three (3) visits to check things out. They should not be allowed to visit indefinitely without membership.

Membership numbers. Each Grange is required by the By-Laws of the National Grange to maintain a minimum of 13 members to retain your Grange Charter. It is up to each Grange to keep that minimum, and it is up to you as members to ask others to join your Grange. The Maine State Grange cannot get you Grange members. 

A Degree Day with the first Four Degree Ceremonies being fully conferred, will be held on April 27, starting at 1:00 pm at the State Grange building at 146 State Street, Augusta.  You must have submitted an application to the local Grange you wish to join or you must have already been given the Official Obligation Ceremony or Official Welcome Ceremony to view the Degrees. The word Degree refers to the level of the Grange, the first Four Degrees are for the Subodinate/Community level with lessons based on Agriculture and the seasons of the year. If you are already a member, you are welcome to attend the degree. We hope to see a good group of candidates again this year and many members too. 

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

Procedures and NE Leaders’ Conference

The Ritual, bylaws, rules, and regulations of the Grange MUST MUST be followed by everyone, not just a select few. Every regular Grange meeting must be opened in full form to conduct any business, whether voting on finances, changing your by-laws, conferring degrees, conducting the obligation ceremony, or discussing activities, etc. The Grange Ritual (the set pattern that we do things at each meeting), opening the Bible, the Prayer, the Grange Salutation, and the Salute to the Flag must be done at every regular meeting, even if you are meeting in homes or by Zoom. It may seem outdated or unnecessary to some, but it is part of this Fraternal Organization and to be considered a Grange, to use the term “Grange” certain requirements must be carried out. Some things have been modernized and simplified, but the basics are still there. If you are a longtime or new member and want changes to be made, there are set processes in place to make that possible. The Manual, National & State Bylaws and Guidelines are available to help you with the process. Let’s make the effort to be part of it whether in person or by use of technology.

To request funds being held in custodial accounts by Maine State Grange, mail or email your request to the State Office. The State Master/President approves it; then it will be forwarded to the State Treasurer for the issue of a check. Invoices and/or estimates must be included with the request. Checks for building repairs, etc., will be made out to the contractor and mailed to the Secretary of the Grange requesting the funds. Remember, mail does take time; you can’t expect to get the check the same day you request it.

The Maine Grange Foundation, Inc., is a 501c3. It can be the fiscal sponsor for grants when requested and can receive tax-deductible donations on behalf of a Grange. (After the grant/donation check clears, we will issue a check to the appropriate Grange.) The Maine Grange Foundation, Inc. is a separate financial entity from the Maine State Grange, which does not have the 501c3 status. There is definitely a difference between the two.

The Northeast Leaders Conference was hosted by Massachusetts early in January and attended by 65 enthusiastic members. Maine was represented by Missy Baldwin, MSG Lecturer; Brenda Dyer, MSG Community Service & Family Health & Hearing Director; Brenda’s husband, Joe Fallo; Past MSG Master Vicki Huff; and myself. The Northeast State Masters/Presidents & Overseers/Vice Presidents (the Northeast Connection group) and New England Grange Building Trustees met several times during the weekend. As the weekend progressed, interesting and helpful workshops were presented to the group. Finding Hidden Potential and Empowering Members and Aligning Your Strategic Plan to Your Core Values. Also included in the weekend was a wonder-ful tour of the Essex North Shore Agricultural & Technical School located close to the conference center. Everyone attending could sit in on whichever meeting or break-out group they chose. State Lecturers, Youth, and Chaplains groups started planning their respective Northeast Conferences and Activities. Community Service, Family Activities, Women’s Activities, Agriculture, Membership, Information/IT, and others met as a large group, having good discussions on activities for their states and ideas all could try. Junior Directors and interested members met to discuss the craft for display at the Big-E in September at the New Eng-land Grange Building. The Junior craft for 2025 will be Egg Carton Craft and for 2026 will be Bird Houses. Next year’s conference will be hosted by Vermont.

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

Degrees in your Grange

There have been questions about the Degree Days and who can do them. Any Grange may confer all Four Degrees in one day, at any time during the year, but permission is required from the State Master beforehand. However, each Grange is entitled to confer the Degrees in their own Granges at their own convenience. To “confer degrees” means initiatory ceremonies giving instruction and information about the Grange. You may confer 1 or 2 degrees at one meeting, then confer 1 or 2 more at the next meeting, and so on until you complete all Four Degrees. (The word Degree refers to a level of the Grange and is based on the four seasons and agriculture. The first Four Degrees bring you into Subordinate or Community Grange membership.) The meeting must be open in full form for any balloting and conferral of any Degree. The candidates must be balloted on prior to the conferral of the degree. Following the Grange Manual. (2023 is the newest version but the Degrees in all the manuals are the same.) The Degrees are very impressive if done from memory, but this may not work for everyone. Have each officer read the part for the office where they are seated, marching candidates are encouraged but it can be done with everyone seated, follow the instructions as you go along. Everyone can participate in this manner and learn the lessons of the Degrees at the same time.

Have a safe winter. Check on your neighbors and give a hand wherever you can.