Category: Fund Raising

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

WELCOME to our 37 new members who received their degrees at last month’s Degree Days. The first held at North Scarborough Grange conferring all four degrees on ten candidates from North Scarborough, Deering, St. George, Hollis and White Rock. Thank you, officers from Cumberland and Androscoggin Pomonas for filling the chairs, nice job everyone. Thank you, Yvonne Johnson for putting things together. The second held on Maine State Grange’s 150^th Anniversary April 21 at the State Grange Home in Augusta. Candidates were from Danville Junction, Excelsior, Mill Stream, Farmington, Androscoggin, Cambridge Valley, St. George, Victor, and Merriconeag. Thank you to the officers from Androscoggin and Cumberland Pomonas for taking the office parts, super job everyone. Thank you to Maynard Chapman, Chief Deputy for getting things organized. Thank you to the folks who attended the two meetings just to view the Degrees.

Reminder dates:
June 1, 2024 Maine State Grange Yard Sale at Manchester Grange
June 21 -23, 2024 North East Lecturers Conference hosted in Norwich, Connecticut

RESOLUTIONS are due to the State Grange office by August 15 — email or standard mail. 

MAINE STATE GRANGE ANNUAL SESSION dates set for October 18 and 19 at the Auburn Masonic Lodge in Auburn.  Details coming out soon.

PROCEDURE FOR ELECTION OF OFFICERS. Maine still uses paper ballots for each officer and should be held in June. The committees are named by the elected Master ASAP after elections.

1. The Master will appoint tellers to count the ballots.
2. Master will say:  “The Chair awaits presentations of names for the office of…..”  and will repeat the name presented and ask, “Are there any others?,” asking a total of three times, repeating the list of names for that office each time. A person may decline or withdraw their name for the office, if they wish to, at the time their name is presented and does not have to give a reason for declining.
3. The Master will repeat the names and say “You will prepare your ballots for the office of ….” After a brief pause, the Master will instruct the Assistants to collect the ballots and may excuse the Assistants from carrying their staves. You do not have to ballot if you do not wish to.  If you want to cast your ballot, but do not want to vote for one of those names presented or any other name,  you must write the word “Blank” on the ballot to be counted in the total.
4. After the Assistants have collected the ballots, the Master will declare the ballot closed. The ballot is then given to the tellers and the Assistants return to their seats.
5. The tellers will count the ballots and make the report to the Master. 
6. The final choice is announced by the Master, “By your ballot, you have elected ___________ to the office of ____________.” and the results are recorded. Once a majority has been reached,  the Master will  ask the person “Brother or Sister ____________, do you accept the office of ______________.   If they decline or if there is no majority of the ballots cast, the Master will say, “Since we have no majority, you will prepare your ballot for the office of _____________,” repeating all names listed. You will proceed to ballot once again on the same office until a majority is reached.  The ballots are then thrown away after the result is given by the Master.  The same procedure is followed for each office.
7. Upon completion of the election, the tellers are excused with thanks.  
8. After the election of the Subordinate or Pomona Grange, the Secretary will provide Roster info for the meeting day and time, the Grange address, and name, address, phone & email for the Master, Lecturer, Secretary & CWA Chairman to the State Grange as soon as possible.      

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

Richard asked me to say “thank you” for the cards, calls, prayers and words of encouragement after his recent colon surgery. He is mending well, getting about more and more and eating whatever takes his fancy  and appreciates your support.

State of Maine Corporation Fillings: The State Grange office has been printing and sending the annual corporation forms for your Granges. Granges are required by law to be incorporated. These forms are to be made out and returned with the $35 filing fee to the Secretary of State, which is a State of Maine Government Agency. Please be sure to send the form and fee together to the proper address.

Reading and Adopting Minutes: Records from the meeting are required to be read aloud at least one time during the meeting which must be open in full form to adopt them. The previous minutes are to be read as the third order of business and may be adopted at that time or read for reference. The records may be read and adopted at the end of the current meeting, just before closing, but must be read and adopted during the business of the Grange one place or the other in the order of business. You may read both previous and current during the order of business where prescribed.

Election of Officers:  Full elections are required in each Grange and yes, we use paper ballots for each officer.  After election the reelected or newly elected Master will appoint and give the names of the committee chairmen to the Secretary asap after election, so the Subordinate or Pomona Secretary can provide the info to the office. I have included written procedure to follow for election. 

Resolutions:  These are due by Aug 15 to the Maine State Grange office by email or standard mail. Resolutions must have a title on the resolution provided by the Grange presenting them; we cannot give it a title, and the entire resolution must be written out in full. If you use initials in your resolution, the words must also be written out.  The resolution must be voted on & supported by the Grange to be submitted to the State Grange.

Spring in Maine, even with the surprises Mother Nature throws our way,  its nice to see the green shoots of the jonquils, daffodils, tulips, and hyacinths, the variety of colors in the crocus beds and patches of green grass showing up here and there, even though those little shoots may still be shivering during the chilly nights, and buried under more than a foot of snow, the sun is warming them more and more. With spring comes reopening. Spring is also clean-up time outside and inside for our own yards, but this should also include our Grange halls.  Get the gravel raked off the lawns, pick up the branches and trash lying around, clip the grass and bushes around the steps and foundation, get the tattered plastic off the windows, and maybe even wash the reachable ones.  In another month, get some new plants in the window boxes and garden.  Repaint your sign, the steps, railings, and even the door.  We all need an occasional facelift, and get ready to provide a welcoming place for your neighbors to come and trade seeds, and starter plants, and get gardening advice.

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

HAPPY 150^TH ANNIVERSARY. “Six months after the first Subordinate Grange was organized in Maine, twenty men met in Lewiston at the GAR Hall on April 21, 1874, to found the Maine State Grange. Seventeen of the twenty were Masters of Subordinate Granges in Maine; one was a Subordinate Secretary. Also present was the Master of the New Hampshire State Grange, Dudley T. Chase, and a General Deputy of the National Grange, O.D. Hinkley.  Nelson Ham of Lewiston was elected State Master at this session.

In December 1874, the State Grange met for its first Annual Session in Lewiston. By this time, the organization had grown from 18 to 64 Granges with about 2000 members.”

(Excerpt From A Fair Field And No Favor—A Concise History of the Maine State Grange by Stanley Howe)

The first Grange in Maine, Eastern Star #1 in Hampden, was organized October 20, 1873. Six of those 18 early organized Granges are still continuing their positive impact in their communities. 

• Excelsior #5 in Poland organized 3/5/1874
• Androscoggin #8 in Greene organized 3/24/1874
• Harraseeket #9 in Freeport organized 3/24/1874
• North Jay #10 in North Jay organized 3/27/1874
• Farmington #11 (N. Farmington) in West Farmington organized 4/3/1874
• Somerset #18 in Norridgewock organized 4/20/1874

HAPPY 150^TH ANNIVERSARY to each of you, we wish you continued success.

The following Degree Days have been set up, and they will be conferring all 4 Degrees on the same day. (The word Degree refers to a level of the Grange, the first Four Degrees brings you into Subordinate or Community membership.)  Degree Days are open to all candidates who must have been voted into membership in a Subordinate Grange to receive the degrees. Please bring the application for membership with you.  If you have already received the Obligation Ceremony or the Welcome Ceremony, you are welcome to come and view these instructive beautiful degrees, or any current members are eligible to attend. Current members will be required to provide the annual password that you are entitled to receive from your Subordinate Master if your dues are up to date.

• April 14 at North Scarboro Grange; 74 County Rd., Scarborough. Contact Mike Griffin, Master, for information and to let him know how many will be coming. Meeting starting at 1:00pm.
• April 21 at State Grange HQ, 146 State Street, Augusta. Contact Maynard Chapman, Chief Deputy, for information and to let him know how many will be coming.  Meeting starting at 1:00pm.

While on the subject of membership eligibility. As the prospective candidate/member, you must submit an application with a fee to a Subordinate Grange, the application must be voted on by the membership in a regular meeting with a quorum present, then you must receive the conferral of the 4 Degrees, the Obligation Ceremony or the Welcome Ceremony to become a member.  Only then are you entitled to vote on issues, elections or business in that Grange. You are able to visit a Grange meeting, but to have a vote in the business you must become a member by one of the prescribed methods above found in the Grange Manual.  Maine uses the ballot box with balls and cubes for membership applications.

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

The password ciphers were sent to the Grange Secretaries when the December Quarterly Report Forms were mailed. The keys to the password will only be mailed to the master’s when all dues are paid up to date, including the December 2023 Quarter. If you have not received your key, check with your secretary or our office to confirm your dues are paid in full. Sharon did tell me recently that not all dues are up to date. 

I must remind everyone of your Obligation to the Grange you took when you joined. It states in part, “ I will not knowingly wrong or defraud a brother or sister of the Order or allow it to be done by another if within my power to prevent it. I will endeavor to be a true and faithful Patron of Husbandry… Should I knowingly or willfully violate this pledge, I will invoke upon myself suspension or expulsion from the Order.”  I have had several calls from members in different areas to complain about the use of profanity during meetings and public events. There is no place in the Grange for the use of foul language, no matter what you feel the circumstances are. Whether in a meeting or around the kitchen, whether guests, new members, or non-members are present or not, it is not acceptable behavior. Maybe you normally talk that way; you feel it is just words, but it is offensive to others.  If you feel the need to talk like that, I would suggest you go to the bar or sporting event where you will fit right in. But even those places have rules and limits, and even those places where that talk is common, you would be asked to leave! I am sorry if you are offended by this message, but it needed to be said. Sadly, those who do the cursing won’t be the ones to acknowledge.    

After four years off, the Northeast Leaders Conference held in January was a big success, with 87 enthusiastic members attending. Introductions by State Masters/Presidents of those attending from their respective states. Maine was represented by Mike Griffin, MSG Overseer; Missy Baldwin, MSG Lecturer; Brenda Dyer, MSG Community Service & Family Health & Hearing Director; Brenda’s husband, Joe Fallo; and me. The Northeast State Masters/Presidents & Overseers/Vice Presidents (the Northeast Connection group) and New England Grange Building Trustees. Everyone attending could sit in on whichever meeting or break-out group they chose. 

The State Lecturers made plans for the Northeast Lecturers Conference, to be held June 21 – 23 at the Holiday Inn in Norwich, CT. This event is for all, not just Lecturers. Let’s support our State Lecturers and plan to attend. Details will be forthcoming.

The State Youth Directors started their plans for the NE Youth Conference hosted in NY July 19 – 21. I will share details when available.

 The NE Chaplains group decided to return to the Regional Church Sunday, similar to the ones in the past. This year, it will be held on July 27 at the VT Grange Camp, with family activities, games, and a potluck lunch. All are invited. Plans will be finalized soon.

The State Junior Directors and interested members met to discuss the craft for display at the Big-E in Sept at the New England Grange Building. The Junior craft for 2024 will be Crayola Model Magic.  The craft for 2025 will be Egg Carton Craft.

The Community Service, Family Activities, Women’s Activities, and others met as a large group, having good discussions on activities for their states and ideas all could try. Agriculture, Membership, Information/IT, and others also met during the weekend.

As the weekend progressed, interesting and helpful workshops were presented to the entire group: Harnessing AI to Our Advantage, Promoting the Grange in all Media, Leadership and Conflict Resolution, and Grant Writing.

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

The following 36 Granges have provided their updated membership list to us; thank you very much!  Ammadamast, Arbutus, Bangor, Bauneg Beg, Chelsea, Community, Dirigo, Fairview, Golden Harvest, Hudson, Jonesboro, Knox Station, Lakeside, Maple Grove, Merriconeag, Mt. Etna, Mystic Valley, North Jay, North Scarboro, Oak Hill, Ocean View, Old Town Riverside, Parkman, Perry, Pleasant River, Saco, Seaside, South Sangerville, St. George, Topsham, Tranquility, Valley, Wayside, White Rock, Willow and Winthrop. Where are the rest of you?

There are several Organizations in the State that give out Grants for a variety of reasons to deserving requests, including for building repairs and upgrades. Grant funds or donations may be made by check through the Maine Grange Foundation, Inc., on behalf of a Subordinate (Community), Pomona (County), or State Grange. When a Grange is applying for a Grant for funds, regardless of the group or individual you are applying to, the applying Grange must fill in your portion of the application request as best you can. Provide your Grange Name and Number, your contact info, and as much detailed information as possible as requested on the application. Be sure to include your contact person, your board members, your EIN number, and your signatures, and be observant of any special requirements, deadlines, or submission dates on the application.  Contact the provider directly if you have questions.

The State Grange Secretary will provide the applying Grange with the needed documents and information requested (to the best of our knowledge) on the application needed to move the request forward. After the Maine Grange Foundation, Inc. portion of the grant application is completed, it will be sent or emailed back to the applying Grange to complete, and you must submit it to the funding/grant group or individual. 

The grant/donation check will be deposited and held until it clears in the Maine Grange Foundation, Inc. account, noting the Grange Name and Number it belongs to and the amount. A receipt and tax deductible form from the Maine Grange Foundation, Inc. will be returned to the contributor; please provide their information and address.  After the donation or grant check clears, the donation will be withdrawn by bank check (the only persons allowed to access the Foundation account are designated officers and legal signers) and sent to the Secretary of the appropriate Grange. If multiple donations are made, they may be held in the account and sent as one large sum, or each one sent to the Grange. Please let us know your preference in writing. 

Have a very safe and uneventful winter, everyone.  Remember your neighbors who may need a hand.