Communication Short – Secretary’s Report

By Walter Boomsma,
MSG Communications Director
207 343-1842

Communication Shorts are brief (short) but important items posted for your information and use. Please send us your ideas and thoughts!

Addition, Secretary’s Report

For some reason, (Grange Gremlins?) a portion of the August Secretary’s Report was missing from the post! It has been corrected and is included here.

Clear and timely communication with Grange members, officers, and committees is essential.  Sending out meeting notices, reminders, and reports ensures that everyone stays informed.

The secretary is responsible for preparing and submitting Quarterly reports to the State Grange on time. (September 30th, December 31st , March 31st and June 30th )  Your report will not be considered late if postmarked on or before the 15th of the month following the quarter it is due.  Remember that there is a $5.00 late fee to be included with such report if postmarked after the 15th.  It is extremely important that you keep the State Grange informed of any changes in membership, addresses, phone numbers and email addresses.

As your State Secretary I appreciate your dedication to being secretary in your Community/Subordinate and Pomona Granges. 

Have a safe and enjoyable remainder of the summer season and will see you all soon.

Our apologies! You can also read the entire report here!

Duck Pond Heritage Day Update

Duck Pond Variety, Highland Lake Church, Highland Lake Grange, and Lenny’s at Hawkes Plaza are pleased to announce a celebration of history at Duck Pond Corner, located at the intersection of Route 302, Duck Pond, and Hardy Roads in Westbrook.

The Day will feature open houses at the church, Grange, and Lenny’s, live music, historic photos, Scout & 4-H activities, food sale fundraisers, a special church service, displays of artifacts, Westbrook Police K9 demonstrations, a display of historic signs at Duck Pond Variety, and much more! 

Click to enlarge this schedule of events. There are a lot to choose from!

Come join us to explore the long history of this community. No cost to attend. 

No Caption
No Caption
No Caption

These are some of the many raffle items available.

Grange Today! 8-8-2025

The Newsletter of the National Grange

Articles in this edition include:

  • Long Branch Community Grange hosts “Touch-A-Truck” Kids’ Day
  • Grange Heirloom for August
  • Commentary: Let No One Underestimate the Value of a Rural Story
  • Are you a Grange in Action?
  • State Presidents urged to take “Action”
  • Your Voice Matters: Help Protect Rural Kidney Patients
  • 2025 National Grange Contest & Program Deadlines
  • Support Grange Youth and Juniors with a Custom Cruise Door Hanger!
  • Donate to the Grange Foundation for a special opportunity
  • Recipes from the Heartland
  • Grange Member Benefit: Pharmacy Discounts
  • Grange Store: Junior Grange Pin

Click the button below to read and/or subscribe to Grange Today!

Read THE Current Issue
Subscribe to Grange Today!

Note that all recent issues are available on the National Grange Website. To save server space, we only post the table of contents on the MSG Website.

Fraud Watch- Customer Service Scams

MSG Communications Resources Logo
Reprinted with permission from AARP’s Fraud Watch Network.

Most of us appreciate when we can talk to a real person about an issue or concern with a company, and what better way to find customer service than to search for it online? Criminals are well aware of this tendency and take advantage of it. Customer service scams often involve criminals setting up fake web pages and phone numbers to impersonate legitimate businesses. They buy online ads to appear high up in a search list, and answer incoming calls pretending to be friendly customer service agents of a particular company. Perpetrators also send phony text and email messages and post on social media, impersonating customer service for major brands.

The next time you are looking for an organization’s customer service number, log into your account if you have one or find it on a prior statement. If you go online to find it, be sure to type the company web address directly into your browser rather than doing a search.

If you’ve been targeted by a customer service scam, report it to the company involved through contact information on the company’s official website. If you are a victim, report to local police or the FBI’s Internet Crime Complaint Center.

More Topic Resources

Report scams to local law enforcement. For help from AARP, call 1-877-908-3360 or visit the AARP Fraud Watch Network at aarp.org/fraudwatchnetwork.

AARP Fraud Watch Network

Need a scam prevention speaker for your group? Click the link to fill out the AARP online form or email me@aarp.org.

Watering Tips

Reprinted with permission from an e-newsletter published by Maine Representative James White.

Summer’s rising temperatures often coincide with rising outdoor water use, primarily due to an increase in lawn and landscape watering.  While using water efficiently is important throughout the year, sometimes the timing of water use can make a big difference for community water supplies—and your water bill.

In most areas, the amount of water homeowners use to keep their lawns green or gardens lush spikes in the summer—two to four times as much water than they use the rest of the year!  Additionally, those with timed outdoor watering systems often forget to monitor the weather or set their irrigation controllers back in the fall, leading to more overwatering during the cooler months.

You can help use less water and create a healthier landscape by using and sharing these facts about overwatering and tips for reducing outdoor water use.

Secretary’s Corner – August, 2025

By Sharon Morton
MSG Secretary
207 485-6197

August is the beginning of our late summer months before our State Grange Convention in October.

I am reminding all Secretaries that resolutions to be considered at our Annual Convention must be received at the State Grange postmarked no later than August 15th. 

Delegate credentials and updated State Grange Banquet information will be arriving in August with a return date no later than October 1, 2025. The delegates who will be representing your Grange must be voted on at a regular Grange meeting. The delegate credential may be mailed (preferably) to me prior to the State Session or brought to the State Session in October. Remember that your September Quarterly dues must be in the office prior to October 15th for your Grange to have representation at State Session.

The Maine State Grange currently has 76 active Community/Subordinate Granges. I have received  64 June Quarterly reports, with two of the 64 not providing a quarterly report.  There are still 12 outstanding June Quarterly Reports which I will be notifying of the lateness of their reports. As you can see, it is very hard for me to give the National Grange an accurate number of members for the State of Maine when I don’t have that information.  My report must be at National Grange no later than August 31st.  

I also need the Pomona annual reports, of which I have received 8 out of the 12 remaining Pomonas. I will note that one Pomona just elected their secretary, and I have forwarded the report to the new secretary. I am also notifying the Pomona secretary that the annual report is now due.

You may also receive a notification from the IRS regarding the filing of your 990N. Please do not respond to this letter, as I am working on the filing of all 990Ns as quickly as I can. If you would like to know how to file your own, please contact me and I will gladly try to help you navigate the IRS filing system.

The role of a Grange Secretary is vital to the success of your Grange. As the keeper of records and administrative backbone, a secretary ensures that meetings run smoothly and that members remain informed.

A Grange Secretary is responsible for keeping precise minutes of meetings, recording membership details, and preserving historical documents.

Clear and timely communication with Grange members, officers, and committees is essential.  Sending out meeting notices, reminders, and reports ensures that everyone stays informed.

The secretary is responsible for preparing and submitting Quarterly reports to the State Grange on time. (September 30th, December 31st , March 31st and June 30th )  Your report will not be considered late if postmarked on or before the 15th of the month following the quarter it is due.  Remember that there is a $5.00 late fee to be included with such report if postmarked after the 15th.  It is extremely important that you keep the State Grange informed of any changes in membership, addresses, phone numbers and email addresses.

As your State Secretary I appreciate your dedication to being secretary in your Community/Subordinate and Pomona Granges. 

Have a safe and enjoyable remainder of the summer season and will see you all soon.

Oxford Pomona Raffle Supports Words for Thirds

Submittted by Steven Haycock

Oxford Pomona Grange #2 is holding a Lottery Ticket and Cash Raffle! The proceeds of the raffle will be used to purchase dictionaries via the Words for Thirds program for various third-graders in Elementary Schools in Oxford County! This is an ambitious goal, and we need everyone’s help to make it happen!

The details:

  • Prize: $250 in Maine State Lottery Scratch Tickets and $50!
  • Tickets are $5 each or 5 for $20.00
  • Drawing will be at our September 2, 2025, meeting at Porter Grange.

If anyone is interested in supporting this worthy community service program, please reach out to Steven Haycock, Secretary of Oxford Pomona at:
44 Pond Road, Raymond, Maine, or Granger04071@aol.com

You can also find me on Facebook  

Thanks in advance for your Support!

Grange Heirloom — August 2025

Grange Heirlooms are snippets from the lessons of the Grange as taught in the Rituals and Declaration of Purposes.

Use the icons below to share this Grange Heirloom on social media and help others understand what the Grange stands for! If this heirloom has a particular meaning for you, click the “leave a comment” link at the left and share your comment with us!

For additional information and resources regarding the Heirloom Program, visit the Heirloom Resource Page on the Maine State Grange Website.

President’s Perspective – August 2025

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

Roster Information is now due.

Resolutions – The August 15 deadline has arrived for resolutions to be at the office. After the 15th, delegate registration forms, meal forms, and resolutions will be mailed to each Grange.  The delegate registration form will not be posted on the website. Other State Session items have been posted. By vote of each Subordinate and Pomona Grange, you are entitled to name two Delegates and two Alternates to represent your Grange at State Session.  You must be a member of that Grange to be a delegate for them. The Grange dues must be paid up to date, through the Sept 2025 quarter, to be qualified to have delegates. An individual may only represent ONE Subordinate Grange, and may also be a delegate for their Pomona, but again, they must be voted on by the Grange.

Installation of Officers – The Installation Ceremony may be handled by each Grange on their own. Granges are required to install their officers annually, usually in September.

Annual Audit

“It shall be the duty of the Executive Committee of each Subordinate Grange to see that the books of the Secretary and Treasurer and any other funds of the Grange are audited at the end of the fiscal year.“

Maine State Grange By-Laws:  Article XXI – Subordinate Officers and Their Duties   Section 8.1

You will need the  Secretary’s Records and Secretary’s Order Book, the Treasurer’s books, checkbook, bank statements, savings book, etc., and receipt book (for funds received from the Secretary).  You compare the Secretary’s minutes and Order Book with the Treasurer’s checkbook and statements for receipts and expenditures.  All items should match between the Secretary and the Treasurer.  All Committees of the Grange, that handle funds, should also keep written records to be audited at the end of the Grange year.

Grange Behavior – There is no place in the Grange for the use of foul language, no matter what you feel the circumstances are; it is not acceptable behavior. I must stress again your Obligation you took when you joined the Grange. It states in part…  “ I will not knowingly wrong or defraud a Brother or Sister of the Order or allow it to be done by another if within my power to prevent it…”  I have had more calls from members in different areas to complain about the use of profanity during meetings and public events. Whether in a meeting, around the kitchen, or at an event, you may feel it is just words, but it is offensive to others.  Maybe you normally talk that way, or you don’t think about the words you are using.  If you feel the need to talk like that, I would suggest you go to the bar or sporting event where you will fit right in. But even those places have rules and limits, and even those places, where that talk is common, you would be asked to leave! I am sorry if you are offended by this message but it needed to said. Sadly, those who do the cursing, won’t be the ones to heed the comment.  The Master/President of the Grange has the right to ask you to leave if you are being disruptive and offensive. They also can ask you not to return.    

Communication Shorts 8-3-2025

By Walter Boomsma,
MSG Communications Director
207 343-1842

Communication Shorts are brief (short) but important items posted for your information and use. Please send us your ideas and thoughts!

August Bulletin

Information for the August Bulletin must be submitted by Thursday, August 14, 2025. Recent issues of the Bulletin can be found on the Program Books and Information Page in the communications section.

2026 = 250

In 2026, the United States celebrates the 250th anniversary of our founding– also known as the Sesquicentennial. Will your Grange participate in some way? The Grange has certainly contributed to the growth and development of our country!

Dates and Deadlines

Fall is coming. Some might say it’s already here. With the start of another Grange Fiscal Year, essential dates and deadlines abound! Just one example is that roster information is now due!

Think About This!

“Adopt the pace of nature: Her secret is patience.”

Ralph Waldo Emerson

An Idea for Your Grange

At one time, Granges often scheduled a “Booster Night” program in the fall with an emphasis on membership growth. While the term may be passe, the idea certainly isn’t. An “open house” program might be just the ticket. It could include tours of the hall and presentations about its history. Time it for October and call it “Ghosts of the Grange.”

Subscribe!

Remember, we don’t share your email address with anyone, and you get a weekly summary of what’s been posted. Subscribe here! Share that link with your members!

Online Directories Available 24-7

Thanks to those who help us keep these directories current by letting us know of changes! With the election of officers coming up, don’t forget!

  • The Directory of Granges features all Granges in the state with a contact person. Please make sure your listing is correct! Visitors to the site consult these directories often.
  • The ODD Directory features all state officers, directors, and deputies with contact information.