Communication Shorts 8-8-2023

By Walter Boomsma,
MSG Communications Director
207 343-1842

Communication Shorts are brief (short) but important items posted for your information and use. Send us your ideas and thoughts!

The 2022 Journal of Proceedings is now available!

The Journal of Proceedings is, in short, the minutes of (in this case) the 2022 149th Maine State Grange Convention. It is of particular importance to those who will be delegates to this year’s convention, as you’ll likely want to compare what happened last year in anticipation of this year’s convention. You can download the 2022 Journal of Proceedings for viewing–it’s a lot of pages to print! The Journal will also be available from the Program Books and Information Page.

August Bulletin Reminder

The August Bulletin deadline is August 14, 2023. Remember, you can always find recent issues of the Bulletin on the Program Books and Information Page. The August Bulletin is in the works!

Very Important Roster Reminder!

 You saw it first in Master Sherry’s August Column, but please remember that your Grange’s current information is needed for the 2024 printed roster. A printed form requesting the information was sent to all secretaries, but you can also send it by email to MSG Secretary Sharon.* The information required includes:

  • Meeting day and time
  • The physical address of your hall
  • Names, addresses, and phone numbers of Master/President and Secretary. (Email addresses are great as well.

*Please copy the webmaster so we can keep the online directory as accurate as possible.

Resolutions Are Due!

If your Subordinate or Pomona Grange prepared a resolution this year, remember that it must be submitted to headquarters by August 15, 2023.

150th Maine State Grange Convention

This is the first part of a “coming soon” webpage we’re working on that will contain everything you wanted to know (and more!) about this year’s convention. Save the date!

President’s Perspective – August 2023

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

RESOLUTIONS are due in the office on August 15, 2023. Any resolutions received or submitted after the August 15th  deadline date will not be considered at this year’s 2023 Annual State Session. Resolutions are printed and then mailed back to each Grange. This all takes time.  

Just like elections, Granges are required to install their officers usually in September or as soon as practicable after elections. There are not many installation teams traveling the state to perform the ceremony. The Installation Ceremony may be handled by each Grange on their own. There is an official alternative Installation of Officers printed in the new manual that can easily be followed by your members with one person taking charge, all participating or just a few. This alternative ceremony contains half the words as the original one, which is also in the manual.  

Grange Committees are appointed by the Master/President-elect (whether newly elected or re-elected) and are responsible for asking the people to be involved. The Committees are responsible for organizing and implementing their programs in Subordinate, Pomona, and State Granges. Each level has more responsibilities and activities for the membership. If you would like to serve on a committee, please contact the Master/President of your Subordinate or Pomona Grange.  The State level is also looking for members to get involved with Committees and being Deputies, this being an election year, some officers, deputies, and committees may change.

This is a good time to remind you that your Grange Secretary’s and Treasurer’s books are to be audited at least once a year, and carrying that out close to installation is the perfect time to get it done.  The Executive Committee and/or the Finance Committee of your Grange are the ones to carry out the audit.  Written records should be kept for all accounts in the Grange, receipts and expenditures. 

Maine State Grange By-Laws:  Article XXI – Subordinate Officers and Their Duties
Section 8.1  It shall be the duty of the Executive Committee of each Subordinate Grange to see that the books of the Secretary and Treasurer and any other funds of the Grange are audited at the end of the fiscal year.      

You will need the  Secretary’s Records and Secretary’s Order Book.  This is the 5×7 book the Secretary writes what bills have come into the Grange and need to be paid with an amount listed. This record book also includes donations made to whom, etc. You will need the Treasurer’s books, checkbook, bank statements, savings book, etc., and receipt book (for funds received from the Secretary).  You compare the Secretary’s minutes and Order Book with the Treasurer’s checkbook and statements for receipts and expenditures.  All items should match between the Secretary and the Treasurer.  All Committees of the Grange that handle funds, such as CWA, Lecturer, Chaplain, Bingo, Dinner, Fund Raising, etc., should also be keeping written records of receipts and expenditures to have audited at the end of the Grange year.

Another reminder, 28 Subordinate and 7 Pomona Granges have provided your 2024 Roster information.  Even if there were no changes, a report needs to be sent, either the printed form or typed in an email.  During the order of business, the Master asks, “Have the reports to the Pomona and State Granges been duly and promptly made?” This includes this request for information. You may not have every committee in your Grange, but we still need the information you have, especially the meeting day & time, the address of your meeting hall, the Master and Secretary’s names, addresses, and phone numbers. Something I did notice on the ones I have received, several of the Granges have changed their meeting day and/or time. That is a By-law change and there is a proper procedure to make those changes correctly, then the change must be submitted for approval by MSG.  The Article, Section, and Sub-section numbers/letters must be stated in the by-law change request, the current information completely written out then the requested change completely written out. All your members must receive a copy of the proposed change(s), and it will be voted on as a motion at a subsequent meeting from when it is first introduced.  After the affirmative vote of the Grange, the same old and new printed information is sent to the State Master for approval. It will take effect after I sign it.

The 150th Annual State Grange Session is Oct. 20 & 21 at the Auburn Masonic Hall located at 1021 Turner St, Auburn.  Please note this is a Friday and Saturday event. Anyone may attend the session. Letters about the session will be going out next week to the Granges, which will include the Delegate Registration form, schedule, meal information, and hotel info. All information will be posted on the website. Resolutions will be sent after the 15th of August.

Friday, Oct. 20 — 1:00 p.m. opening & business. 2:00 State Master’s Address.  2:45 Memorial Service,  3:45  Resolutions and National Grange Rep. guest speaker,  6:00 p.m. Banquet by Pine Cone Eastern Star Chapter here in the Masonic Hall – tickets $16.00 purchased in advance. Awards will be presented upstairs after the banquet:  Junior Presentation, Community Service, Family Health & Hearing, Membership, Educational Aid and Howe’s Nurses Scholarships, and others.

Saturday, Oct 21 — 9:00 a.m. opening, acceptance of budget, full election of officer(s), resolutions and reports mixed in with elections as needed & installation of officers.
12:00 Ag Luncheon – tickets $10.00 purchased in advance.
1:30 Call back to order – business continues.
Conferral of the Sixth Degree will be at 2:30 p.m.   ($10 fee for 6th Degree candidates) (must have had the 5th Degree or 5th Degree Obligation to take the 6th Degree)

Fair Season is in full swing, and I hope you get a chance to attend a few of them, there are lots of things to see and do.  Here are some of the results of the Grange exhibits I have heard about so far:

Ossipee Valley Fair:
1st Maple Grove 148
2nd Waterford 479
3rd Saco 53
Monmouth Fair:
1st Winthrop 209
2nd Waterford 479
3rd Enterprise 48
Pittston Fair:
1st Enterprise 48
2nd Chelsea 215
Maine State Junior Grange received 1st Place award also.

Congratulations and compliments to all who put together these wonderful displays, thank you for your hard work. We are looking forward to seeing more this summer. Thank you, judges!

Communication Shorts 8-1-2023

By Walter Boomsma,
MSG Communications Director
207 343-1842

Communication Shorts are brief (short) but important items posted for your information and use. Send us your ideas and thoughts!

August Bulletin Reminder

The August Bulletin deadline is August 14, 2023. Remember, you can always find recent issues of the Bulletin on the Program Books and Information Page.

Welcome Pleasant River Grange #492

Pleasant River Grange in Vinalhaven now has an Internet presence! Check out their website and Facebook Page. (Links have been added to the list of Subordinate Grange Links.) Remember, if your Grange has a site or Facebook page, let us know! We’ll help promote your Grange an your events, but you have to tell us about them!

What Can You Say Other than “WOW!”

 In the past thirty days, the most visited post/page was the article about Mill Stream Grange’s Tool Lending Library–nearly 300 visits! It is the top-ranked post for the month, beating out everything else–even the program books and information page! There might be a message in this for us–when we are meeting community needs in a practical way, people are interested! Way to go, Mill Stream Grangers!

National Farmers’ Market Week

Did you know that August 6 – 12, 2023 is National Farmers Market Week? Now in its 24th year, National Farmers Market Week (August 6-12, 2023) is an annual celebration that highlights the vital role farmers’ markets play in our nation’s food system. For additional information and resources, look here!

Ideas for Granges

Most aren’t anxious to start thinking about fall, but maybe we can let the fun continue! Could your Grange sponsor a Harvest Festival–a celebration of the season and the harvest?

2023-2024 Events Calendar

This is a great time to start planning your programs and events for the next Grange Year. Please submit the information for posting on the MSG Website Calendar.

Thought for You…

Each of us has about 40 chances to accomplish our goals in life. I learned this first through agriculture, because all farmers can expect to have about 40 growing seasons, giving them just 40 chances to improve on every harvest.”

Howard Graham Buffett

Do You Love the Grange?

The world wants to hear about it! Fill out the simple I Love the Grange Form… it only takes a couple of minutes! Thanks to all who have shared so far!

Online Directories Available 24-7

  • The ODD Directory features all state officers, directors, and deputies with contact information.
  • The Directory of Granges features all Granges in the state with a contact person. Please make sure your listing is correct!

Do You Have FOMO?

“FOMO” is, of course, a Fear Of Missing Out. One strongly recommended treatment is to subscribe to the Maine State Grange Website. We’ll send you a daily summary whenever news and columns are posted, and we won’t share your email address with anyone!

Communications Column – July 2023

For the Good of the Order

By Walter Boomsma
207 343-1842
Communications Director

Here’s a strange irony! I wrote my July Column over a week ago, stuck it into the draft of the Bulletin, but never posted it on the website! My excuse is that I’m also posting a slightly different version on my blog. Oops! A few days late, but here it is!

We recently returned from vacation—most of it spent in “Amish Country” in Pennsylvania. I do have some stories to tell, but they’ll be posted on my website. I will share that, as I do every year, I picked up a copy of the Budget Newspaper. The Budget is a weekly newspaper published in Ohio for and by members of various plain Anabaptist Christian communities, including the Amish, Amish Mennonite, Beachy Amish, and plain Mennonite and Brethren communities.

There is no online version, and they do not maintain a website. That will not be surprising if you know much about the “plain people.” What may surprise you is that it has been around since 1890 and, in spite of the failure rate of most print newspapers, shows no signs of weakening or losing “market share.”

Since this is not going to qualify as a heavily researched article, suffice it to say that the Amish are organized into an estimated 600 districts around the country and Canada. I’m mentioning that because the newspaper is structured based on those districts. A simple description is that “scribes” (reporters) from each district submit news about their district each week for publication. It appears that most articles are submitted by snail mail or fax machine. (Most Amish are not big fans of technology.)

For one interested in communication and newsletter publishing, it’s a fascinating publication on a number of points. To oversimplify it’s fascinating that it works and how it works. I’ve speculated that it works in a large part because of the absence of technology. But more importantly, the publishers understand and meet the needs of their market. A typical report from a district will include important details like which family hosted church most recently, who is getting married, who is recovering from illness or an accident,
who is visiting relatives, and who is being visited by relatives. There’s often a mention of the weather and how the crops are doing.

Amish belief and culture place a great deal of importance on the community. The editors of the Budget know the information critical to maintaining a strong community, and they provide it. I recall one article reporting a recent farm accident and listing the schedule for the neighbors who are helping.

Those who remember The Maine Granger (a monthly printed newsletter) may sense a resemblance. When it was published, each Grange was expected to have a reporter to record and submit news about their individual Grange and its members. Since technology was still not widely adapted many submissions were typed and snail mailed.

There might be a question of comparison of the two publications. But the bigger question is what communication do we need to keep our community Granges thriving? Some of the Amish Districts I am familiar with are spread out geographically. Travel is often by horse and buggy. If there are telephones, their use is highly restricted. Yet somehow, those scribes know or find out and share information important to their community. It’s not instantaneous, and it’s not available online. But it seems to work.

We, Grangers, are much more comfortable with technology. (Yes, there are exceptions.) Similar to the Amish, we value communities—our local Grange is a community located in a larger and more diverse community. How are we doing with communicating the information that’s important to our communities?

I am not suggesting we should bring back The Maine Granger. But I am suggesting with the resources we have available, we might do well to ask ourselves how well we’re doing with communicating information that
keeps our Grange Communities informed and healthy. Are there any suggestions “for the good of the order?”

FACT: So far this year, the MSG website was viewed over 8,000 times by over 3,400 people. The two most visited items were the Directory of Granges and the Program Books and Information Page.

Communication Shorts 7-16-2023

By Walter Boomsma,
MSG Communications Director
207 343-1842

Communication Shorts are brief (short) but important items posted for your information and use. Send us your ideas and thoughts!

July Bulletin Reminder

The July Bulletin is now available for download and printing. Remember, you can always find recent issues of the Bulletin on the Program Books and Information Page.

Questions We Get About Your Events…

We occasionally get questions about Grange events… if your event isn’t listed on the MSG website, we can’t answer them. Remember that it’s easy to list your event–use the submit tab on the site or just send an email! If do get a question we can’t answer, we’ll send ’em your way, but we recently had a question about an event at a Grange that doesn’t appear to exist!

2023-2024 Events Calendar

This is a great time to start planning your programs and events for the next Grange Year. Please submit the information for posting on the MSG Website Calendar.

Do You Love the Grange?

The world wants to hear about it! Fill out the simple I Love the Grange Form… it only takes a couple of minutes! Thanks to all who have shared so far!

Ideas for Granges

Check out the post about Mill Stream Grange’s Tool Lending Library!

Thought for You…

I really miss complaining about the cold.”

Many people in Maine

Online Directories Available 24-7

  • The ODD Directory features all state officers, directors, and deputies with contact information.
  • The Directory of Granges features all Granges in the state with a contact person. Please make sure your listing is correct!

Do You Have FOMO?

“FOMO” is, of course, a Fear Of Missing Out. One strongly recommended treatment is to subscribe to the Maine State Grange Website. We’ll send you a daily summary whenever news and columns are posted, and we won’t share your email address with anyone!

President’s Perspective – July 2023

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

Hello everyone. Thank you to the Granges that have invited me to come to your hall for instruction and information meetings. Things have been going very well; I want to thank each of the members who took the time to attend, your interest, attention, respect, and willingness to participate were appreciated. Your questions and concerns were well put, and I hope I provided some help.  I enjoyed myself tremendously.  Richard also enjoyed being there, plus the food, meals, and snacks you gave us, thank you.

One of the things we discussed and I wanted to share with you. When candidates go to a Degree Day at another Grange to receive the Four Degrees, the new member needs to let the secretary of their Grange know they had done it, to keep membership records up to date for the Grange, including the date and place of degrees. Or the person who took them to the Degree day needs to let their Secretary know.  Most often, the secretary or someone takes notes as host at the degree day, so it was suggested the host secretary at the degree day meeting could notify the Subordinate Grange(s) of the new member participating there.  

Since we are in the middle of July already, it’s time to start mentioning the State Grange session and one final reminder to you; there is less than one month to get your resolutions into the office by August 15,2023, by standard mail and/or email. Resolutions must be read and voted on In your Grange before submitting them to the State Grange for consideration.   

The 150th Annual State Grange Session is Oct. 20 & 21 at the Auburn Masonic Hall located at 1021 Turner St, Auburn.  There is lots of parking, handicapped accessible, and a lift (sm elevator)  available in the building.  The tentative schedule is included.  Any member may attend the session. You do not have to be a delegate to attend part or all of the session. The business is conducted in the 4th Degree. Our quorum at State Session is 45 Delegates, and they must be pre-registered with State Grange Secretary and your Grange’s dues up to date.  Department sales tables and raffles will be available to all. As in previous years, there will be NO food, candy, or beverages allowed upstairs whatsoever.  Bottled water only. 

Friday, October 20, 2023— 1:00 p.m. opening & business. 2:00 State Master’s Address.  2:45 Memorial Service,  3:45  Resolutions and National Grange Rep. guest speaker,  6:00 p.m. Banquet by Pine Cone Eastern Star Chapter here in the Masonic Hall – tickets purchased in advance. Awards will be presented upstairs after the banquet:  Junior Presentation, Community Service, Family Health & Hearing, Membership, Educational Aid and Howe’s Nurses Scholarships, and others.

Saturday, October 21, 2023 — 9:00 a.m. opening, acceptance of budget, full election of officer(s), resolutions and reports mixed in with elections as needed & installation of officers, 12:00 Ag Luncheon – tickets purchased in advance. 1:30 Call back to order – business continues.

Conferral of the Sixth Degree will be at 2:30 p.m. ($10 fee for 6th Degree candidates) (must have had the Sixth Degree or Fifth Degree Obligation to take the Sixth Degree).

Secretary Helps – July 2023

By Sharon Morton
MSG Secretary
207 485-6197

I hope you are all enjoying your summer, with lots of picnics, vacations, and relaxing at the beach or by the pool!

The secretary’s job can be a challenge and requires a lot of hard work.  It is imperative that accurate records are kept in your Grange.  Thank you to all the Secretaries for Subordinate and Pomona Granges!

As a reminder, your Second Quarterly Dues as well as the Annual Pomona Yearly Reports were due after the last meeting in June and now are currently late.  Please get them in as quickly as you can.

Election of Grange Officers should be complete and the request to provide me with your Subordinate/Pomona Roster Information should be returned by July 15, 2023.  Please complete by typing or printing legibly.

Membership Recognition Application forms are available from State   Headquarters, and the most current form is on the State Grange website on the Program Books and Information Page under Secretary Resources. Years of membership recognition can start at 5, 10, 15, 20, 30, 35, 40, 45, 55, 60, 65, 70, 75 & 80 years.  Silver Star Certificate (25 years) $12.00, and payment for the Silver Star Certificate is made out to the Maine State Grange.  Golden Sheaf (50 years of continuous membership) $12.00; 75-Year Diamond Certificate and Folder is $12.00; 80-year letter & 85-year letter in a folder with a letter from National President are $12.00 each.  Make checks payable to The National Grange.  There are respective Years of Membership Pins available from the National Grange.  Please remember to mail all requests to me.

Until next time, be safe!

Communication Shorts 7-8-2023

By Walter Boomsma,
MSG Communications Director
207 343-1842

Communication Shorts are brief (short) but important items posted for your information and use. Send us your ideas and thoughts!

July Bulletin Reminder

The deadline for the July Bulletin is July 14th! Remember, you can always find recent issues of the Bulletin on the Program Books and Information Page.

Questions We Get About Your Events…

We occasionally get questions about Grange events… if your event isn’t listed on the MSG website, we can’t answer them. Remember that it’s easy to list your event–use the submit tab on the site or just send an email! If do get a question we can’t answer, we’ll send ’em your way, but we recently had a question about an event at a Grange that doesn’t appear to exist!

Spreading the Word…

Remember, it’s easy to spread the word when there are posts on the MSG website. Just scroll to the bottom of the post and find the icons for some of the most popular social media platforms. Click the icon for the platform you want to share to, and technology takes care of the rest!

Do You Love the Grange?

The world wants to hear about it! Fill out the simple I Love the Grange Form… it only takes a couple of minutes! Thanks to all who have shared so far!

Ideas for Granges

Host an art show! Invite local artists to set up easels and paint live during the event. Serve refreshments… have some activities available for kids?

Thought for You… REPLACE

I really miss complaining about the cold.”

Many people in Maine

Online Directories Available 24-7

  • The ODD Directory features all state officers, directors, and deputies with contact information.
  • The Directory of Granges features all Granges in the state with a contact person. Please make sure your listing is correct!

Do You Have FOMO?

“FOMO” is, of course, a Fear Of Missing Out. One strongly recommended treatment is to subscribe to the Maine State Grange Website. We’ll send you a daily summary whenever news and columns are posted, and we won’t share your email address with anyone!

Communication Shorts 6-17-2023

By Walter Boomsma,
MSG Communications Director
207 343-1842

Communication Shorts are brief (short) but important items posted for your information and use. Send us your ideas and thoughts!

June Bulletin

The June Bulletin is now available for downloading and printing! Remember, you can always find recent issues of the Bulletin on the Program Books and Information Page.

Monroe Classic Grange Store

As a reminder, the Monroe Classic Grange Store is still open as an officially licensed Grange Store. They carry a wide assortment of Grange-related and branded items such as jewelry, flags, signs, awards, fundraising and promotional items, apparel, signs, and name tags.

Grange Supplies

Also, as a reminder, the National Grange Store is the place to find the supplies you use, such as treasurer’s receipts, membership cards, etc.

Open Mic at East Madison Grange

Bring your talent and friends to the East Madison Grange for an Open Mic night on the first Friday of every month at 7 PM. Refreshments are available, free to the public, but donations are appreciated. Contact hideandgopeep@gmail.com or 207 716-6441.

Do You Love the Grange?

The world wants to hear about it! Fill out the simple I Love the Grange Form… it only takes a couple of minutes! Thanks to all who have shared so far!

Ideas for Granges

How about an engaging gathering for individuals with memory loss and their care partners? Potential participants are invited to enjoy an afternoon of conversation with some new and old friends and take in some music, play a game, or enjoy a different form of entertainment… lunch could be offered.

Thought for You…

When everyone’s thinking alike, someone’s not thinking.”

General George Pattaon

Online Directories Available 24-7

  • The ODD Directory features all state officers, directors, and deputies with contact information.
  • The Directory of Granges features all Granges in the state with a contact person. Please make sure your listing is correct!

Do You Have FOMO?

“FOMO” is, of course, a Fear Of Missing Out. One strongly recommended treatment is to subscribe to the Maine State Grange Website. We’ll send you a daily summary whenever news and columns are posted, and we won’t share your email address with anyone!

Communications Column – June 2023

How Important Am I?

By Walter Boomsma
207 343-1842
Communications Director

As most know, earlier this year, I accepted a position teaching at Beal University. It’s been a learning experience. Since most students I work with ultimately plan a future involving substance abuse counseling, communication becomes a topic or concern in many different ways. Communication between counselor and client tends to be an underlying theme in every course. We talk about “empathy” and “understanding” a lot. I often remind students to “listen for what is not being said.”

Thanks to a website dedicated to humor for those in education, I found a funny example. It is an alleged voicemail a doctor left for a patient.

“Because I am literally stuck in traffic at this very moment, I will not be able to perform your heart surgery this morning. Would it be possible to get an extension? Let me know.”

At first, it sounds far-fetched, but an element of humor is overstatement. For anyone who’s ever been a teacher, it’s right up there with “the dog ate my homework.” The modern version might be (and I get this one at least once almost every week), “The computer ate my homework.” My favorite one at the university level was, “I’m sorry this is late. I had to go grocery shopping.”

Let me share something I saw happen recently in the waiting room of a medical provider. A mom arrived with her son, who was probably seven or eight years old. She asked the receptionist, “Do I have to go in with him for the exam? I have a meeting I need to attend on my phone.” The boy had a sort of “disconnected” look and stared around the room. For some reason, he didn’t have a phone or electronic device. On that point, I was happy for him. But I did want to go over and smack his mother. She had just announced to him and anyone within earshot that he had just fallen to the bottom of her priority list.

And here’s the irony. It didn’t have to be that way. She could have used different words to accomplish the same end. She could have said something like, “My son and I have agreed he’s going to try to do this on his own today. I’ll be right here in the waiting room if I’m needed.” (I’m assuming that wouldn’t have been a lie.) Instead, she used words that communicated how busy she was and that her son was momentarily at least at the bottom of her priority list. She also announced to the receptionist that she was a very busy person trying to juggle a lot of different things. I wanted to observe loudly, “And not doing a very good job of it.” I also wanted to go over and hug the kid while saying to the mom, “It’s not about you.” If you listened to the conversation objectively, she was making her son’s appointment all about her.

I confess a bias where kids are concerned, but I have another bias. Being “busy” doesn’t earn us a badge and trophy or get us off the hook for our decisions. Communication still involves at least two parties. Don’t blame it on being busy if you don’t answer an email or return a phone call. You could say, “I’m not good at planning and decision-making,” or maybe even, “Getting back to you just wasn’t that important to me.”

Am I being harsh? I tell students I understand that “life happens,” and sometimes even the best plans are disrupted. But if you tell me your assignment is late because you had to go grocery shopping, I will not likely forgive the late penalty. Contrary to how we often act, we get to decide what’s important and act accordingly. The piece that’s easy to forget is the other party also gets to decide what that means and how they will respond.

Communication is about the words, how they are said, and the actions (or lack of actions) often accompany them. Choose them carefully, remembering the receiver (listener) decides your priorities based on all three.

FACT: So far this year, the MSG website was viewed over 8,000 times by over 3,400 people. The two most visited items were the Directory of Granges and the Program Books and Information Page.