Tag: Grange Month

Communications Column — October 2022

By Walter Boomsma
207 343-1842
Communications Director

If You Build It…

The opening of this month’s column is a reference to the quote, “If you build it, they will come. I planned to observe that it came from the movie, “Field of Dreams.” Something in my brain said, “You might want to check that.” Well, it turns out that it is from the book of Genesis in the Old Testament of the Bible. It stems from God’s conversation with Noah regarding building the ark. God said to Noah, “If you build it, they will come,” referring to the animals.

I’m using it in part because I just build a page on the website called “Historical Resources.” I also did some restructuring so we have a section regarding “Our History and Heritage.” There are at least two reasons for doing this.

First, I love efficiency. As Communications Director and Webmaster, I receive a number of questions and requests about Grange’s history and heritage. The questions come from the media, historical societies, genealogists, and other researchers. Now I can send a link of resources instead of including a list in my email replies.

The second is far more important. “If you build it, they will come.” Whether it’s an ark, baseball stadium, webpage or Grange Hall, it’s really about creating value. We might more accurately say, “If you build it and it has value, they will come.” God was telling Noah to focus on building the ark and not worry about chasing down animals. “If you build it, they will come.” God knew it would have value.

The fact included in this month’s column is worthy of note. “Your MSG website was viewed nearly 2200 times during September 2022–the highest number for a month so far this year.” We are building; they are coming.

Why are they coming–what do they value? We might draw some conclusions by looking at the most frequently visited pages and posts for the last 30 days. These are the top five.

  1. Our Directory of Granges–Think about it! People are looking for Granges! Can they find yours?
  2. Program Books and Information–Since we’ve been posting annual reports and next year’s program books, this is not a surprise.
  3. 2022 State Convention Information–Again, no surprise since the convention takes place this week.
  4. Conferences and Dates–Hmmm, people are looking for Granges. Since we list events taking place at local Granges, there just might be a correlation here.
  5. Our Site–Frankly, this one surprised me. It’s a page describing how the site is structured, some navigation tips, and policies.

These are the pages that website visitors found most valuable. Notice they are “information-rich,” and the most valued page or post is exclusively about local (Subordinate/Community) Granges. Our website visitors are telling us something, and we need to listen. That should be exciting and encouraging. But it also means we should keep building and providing value.

The Directory of Granges is at the top of the list for visitors, and it should be at the top of our list as well. The only way this stays accurate and has value means local Granges must participate in keeping it that way–especially the person to contact for more information. Too often, I receive emails from people who are trying to contact a specific Grange. “I’ve called and left several messages, and no one is returning my call…” or “The number listed doesn’t work.” Please make sure your listing is complete, and the contact person is someone who can be contacted and will respond!

The Conferences and Dates page is free statewide advertising for local Grange events! Please make sure you are submitting your Grange events to the website! The more that is happening around the state, the more value the Grange offers. You can submit your event from the website or by emailing the information to the webmaster. Don’t forget, once it’s posted on the website, it’s easy to share that post on social media!

Specifically

► FACT: Your MSG website was viewed nearly 2200 times during September 2022–the highest number for a month so far this year.

Communications Column — September 2022

By Walter Boomsma
207 343-1842
Communications Director

Looking and Acting

Over forty years ago, a good friend of mine launched his own consulting business. One of the first things Jack did was purchase a late model Lincoln Town Car he couldn’t afford. Even more years ago, I had a potentially boring college class on Friday afternoons starting at 3 pm. Professor Peters started each lecture by leading the class in a chant, “Act enthusiastic and you’ll be enthusiastic.

I’m happy to report that Jack had, by all counts, a very successful consulting career. I also never fell asleep in that Friday afternoon class. We usually ended up standing up, jumping up and down as the chant became a cheer.

How we look and how we act communicates not only to others but also to our subconscious self. Jack wanted others to see his success. (There were times he’d get a friend to drive him to a meeting while he sat in the back seat.) But he also wanted to feel successful. Professor Peters wanted us to get “wound up” before he started his lecture. But he also knew he’d catch our enthusiasm and present more energetically.

These dynamics apply to organizations as well as individuals. We might do well to consider how we are looking and how we are acting as an organization. I recently received an email from a website visitor who will be in Maine in October. He hopes to attend some Grange suppers even though he’s not a member. His question made me take a look at what was going on. I realized I didn’t see much! Our Maine State Grange website calendar was looking empty. It didn’t look like we were doing much.

So I put out the call, encouraging Granges to submit their events. Several responded enthusiastically. Their enthusiasm wasn’t an act. Our future visitor emailed this morning—he’s checking the website every day “to see what is happening.”  So I guess it looks like we’re doing things!

I’ve recently added to the website calendar (which is also reproduced in the Bulletin) so it lists events and important dates through September 2023. We ought to start filling it up! As directors complete their program books for next year, I’ll add dates and deadlines based on those. But we need to go beyond that.

Before the pandemic, we limited the calendar to regional (including Pomona) and statewide events in an effort to keep things manageable. However, we “opened it up” to further support local Grange programming and activities and show off those Granges that are alive and well. We could say, “looking and acting well!”

We seem to be gaining several benefits from the calendar’s expansion. One is that some are thinking more “long-range” and planning ahead. The calendar makes it possible to avoid schedule conflicts. Two, the site is being viewed and accessed more, both by members and non-members. The Conferences and Dates Page is among the top ten posts and pages visited.

It’s easy to submit events to the calendar using the “submit” button on the website. The calendar listing keeps things very basic: the event’s name, date and time, location, and a source for additional information. These short listings can be supplemented with a detailed post about 4-6 weeks before the event itself. Some are using flyers for the event for this. Just send your event flyer as an attachment to an email addressed to webmaster@mainestategrange.org.

Pomona Officers: Even though Pomona Meetings aren’t usually “special events” of interest to the public, we’d like to have them listed on the calendar. Please follow the same criteria: date and time, location, and a source for additional information.

Some years ago, Valley Grange had a special event—I honestly don’t remember what it was, but I’ll never forget a visitor from a Grange about an hour away. She asked me, “Where are all your members?” (We had some obvious “empty chairs.”) She was quite surprised that we didn’t have more, explaining, “With all the things you do, I thought you had at least a hundred members.” I’m not so sure her perception was a bad thing. Desperation isn’t pretty. We need to be cautious about “looking desperate.” People may stay away simply because they fear what getting involved might mean!

Enthusiasm is contagious. Maybe we should add to the ritual. During our meetings, after the Steward assures “all present are correct,” we could challenge that with a little Professor Peters activity. “All present are properly credentialed. Let’s check our level of enthusiasm. Repeat after me, ‘Act enthusiastic and you’ll be enthusiastic…’”

Changing the way we look and act may change the way we look and act. That’s more than a play on words. There’s a degree of “fake it until you make it” involved. Those Friday afternoon college classes did not begin enthusiastically. So we faked it and at some point (which Professor Peters seemed to recognize intuitively), we were no longer faking. We didn’t just look and act enthusiastic, we were enthusiastic.

► FACT: Your MSG website was viewed nearly 2100 times during August 2022

Tell us why you love the Grange!

President’s Perspective — September 2022

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

September is the time of installations and new Grange year beginnings. With many new officers and more returning to the same positions this is a good time to give everyone some suggestions and instructions for Grange procedure.

The following is an overview of items that should be stressed at all meetings, following the manual (the most current version of the manual is 2013 which has updates through 2019, but whatever year your manual is covers the needs of your meetings.)

You may wish to add to or subtract from this list. We fully realize that conditions and situations vary with the different Granges.

  1.  Children and Grandchildren may join the State Junior Grange, submit requests to the State Jr. Dir. Stress the importance of beginning meetings on time and ending at a reasonable time.
  2. If only seven members are present, the following Officers to be filled are: Master, Overseer, Steward, Assistant Steward or Lady Assistant Steward, Chaplain, Secretary, and Gatekeeper
  3. Emphasize the importance of committing parts to memory, (but not required) especially for Opening and Closing, the Obligation Ceremony and Degrees when conferred.
  4. Following the manual, instruct proper procedures for Opening and Closing in full form.
  5. To open in “full form” means to follow the prescribed Ritual/instructions in the Grange manual, which includes opening the Bible, taking the passwords & reporting, Salute to the Flag, opening the implement case and the Salutation given (prescribed hand salute) and the Charter in the hall.
  6. The word “Ritual” means a set routine or pattern of conducting the meeting each time you meet.
  7. Demonstrate Grange Salutation. (Read the specific instructions from the Code Book on how to make the Signs and Salutation properly. Encourage and assist with reading from the Code Book.) Demonstrate the Voting Sign.
  8. Demonstrate Flag Presentation, Balloting, and Draping of the Charter. Do you need instructions?
  9. The Gatekeeper may come into the hall after the completion of the Flag Salute during the Opening after the Master has rapped the gavel to seat the Grange.
  10. The Obligation Ceremony and Welcome Ceremony may be used, but full Degrees (degree means a level in the Grange) are recommended to be viewed or read thru by the Grange. However, since it is harder and harder to get a team together or to take your candidates somewhere else, encourage the Grange to read aloud through each Degree, even one degree at a time, at four different meetings. This gets everyone involved and is less overwhelming than viewing the degrees all at once. Don’t keep the prospective members waiting. (There is a Pomona Obligation Ceremony also, encourage its use.)
  11. Candidates who are waiting for degree work may come into the hall for the opening. Prospective members may attend a meeting.
  12. Stress the importance of prompt advance payment and collection of dues. Encourage the Secretary and the Grange make every possible effort to save a member. Delinquent members should have three notices, one a personal contact before they are suspended.
  13. Granges are to keep their by-laws up to date, in writing (a copy to be on file at State Office). Changes must be made with a 2/3 vote of those present and voting of the Grange at a subsequent regular meeting after the initial reading of the proposed change. After the vote to adopt, the changes must be submitted in writing to the State Master for approval, you must write out the current section of the by-law(s) and write out what changes are to be made.
  14. Your Grange is required to meet at least once a month and open the meeting in full form. You may meet more than once a month as desired, but must open in full form each time. (A minimum of 7 members must attend for a quorum to hold a legal meeting.)
  15. All funds, regardless of who is holding the money, should be reported by a specific committee or under “Bills and Accounts” at every meeting. All Grange and committee accounts are to be audited at least yearly by either the finance committee or the Executive Committee of the Grange. All Grange accounts should have at least two (2) signers of different families on each account, and all persons who handle monies are required by our by-laws to be bonded.
  16. Do you have a plan for fundraising? What are your needs?
  17. Encourage community service and participation in the Community Service contest; at least send in the Community Service Report form, even if you are not doing a lot.
  18. The Salutation before the Overseer upon entering or retiring is no longer mandatory at the Subordinate level, though encouraged. It is recommended that this be demonstrated with member participation so that members are comfortable with this procedure. The raps and passwords must be used. Going before the Overseer is still in use at the Pomona level, to leave the meeting.
  19. Assist in installing officers of the Granges if possible. Encourage joint installations. The Installation Ceremony could be more informative to the members and the Officers if each Officer take turns reading the charges at other times besides the Installation meeting. It could be spread out over several meetings giving more time to absorb the messages. There is an alternative Installation Ceremony now available for use, it is about half the length of the original ceremony but still gives the Officers duties and instructions.
  20. There are many published items to help in your work, look on the National Grange website or the Maine State Grange website. Items may be requested to be emailed or standard mail.
  21. When you ask, “Have reports to Pomona and State Grange been duly and promptly made?” This covers quarterly dues reports and includes year-end reports of committees, requests for roster information, survey, and any other information requested by Pomona or State offices.
  22. Are your Committees active and reporting? After elections are completed, the Master selects or appoints the chair for the needed committees, the appointed chair takes over upon Installation of officers and remains chair until the next election & installation. The Master can appoint their committee, or the Chair can make their own selections.
  23. Guest speakers and visitors are welcome to sit in on a meeting even during the full opening.
  24. Encourage participation in various contests, attending other meetings, conferences, etc.
  25. Attempt to get the Grange to send a listing of upcoming meetings and events for the Maine Grange Bulletin and website at least two months in advance with reminders. Encourage members with the internet to subscribe to the Maine State Grange Website.
  26. Promote good publicity — Grange newsletter, press, radio, etc.
  27. Encourage Open House and Booster Night meetings during Grange Month or at other times as good Grange promotion.
  28. Encourage your members to get involved with Junior activities (includes ages 5 – 14) even if the Grange does not have a Junior Grange

 

Communications Column — August 2022

By Walter Boomsma
207 343-1842
Communications Director

Give us a bite!

Well, what I mean is “give us a sound bite,” except that’s not exactly correct, either. “A sound bite is a short, catchy piece of video, audio, or speech chosen to give the essence of what you are saying and arouse interest…” While we’d love a video, we’ll take a written snippet (a small piece or short extract.) Let me explain.

We did something like this when the website was first launched, listing them as Member Benefits. Since the site was launched over ten years ago, it’s time to update and expand what people love about the Grange. We can’t do this without you.

Brevity is the soul of wit.

William Shakespeare

Shakespeare would likely be able to work effectively with the media today–he understood the value of “short and sweet.” It’s important to remember that you are trying to capture interest, not cover “everything you need to know.” In my work with the media, I’m always amazed when a reporter covers an event and shoots over an hour of video. After editing, the story is told in 2-3 minutes. As someone prone to rambling, I have to remind myself to stay focused when being interviewed. In journalism, we are reminded to “write tight.”

Why do you love the Grange? We need your answer in a short, catchy way. I know, there’s lots to love. Think of your contribution as a “teaser” or testimonial designed to make people curious about the Grange. Another prompt might be, “What’s the one greatest benefit you receive from your Grange membership?“

We’ll take your answer in writing. Don’t worry about grammar and spelling–I’ll edit and correct (with your permission) if necessary. I’m making it as easy as possible by creating a short form you can fill out. This also makes it easy for me because filling out the form ensures that I’ll have all the information I need.

Visit the “I love the Grange” post for the form. (For those reading this in the printed Bulletin, there will be a form at the end of the Bulletin you can complete and mail.) And, yes, you can submit more than one.

It’s not just Grange members using the website. Let’s tell website visitors what’s great about the Grange. While I will be updating the Member Benefits page, I also hope to be using your answers in several other ways. Stay tuned!

► FACT: 530 people visited the Maine State Grange Website in July.

Tell us why you love the Grange!

President’s Perspective — August 2022

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

RESOLUTIONS are due in the office on August 15, 2022, either email to mainestategrange@myfairpoint.net or standard mail to 146 State St., Augusta 04330. Submit both ways to ensure we receive them. Each Resolution is required to have a title when it is submitted to the office, I cannot give them a title your Grange must come up with one. If you want to make changes to State Grange by-laws, the Title, Article, Section, and sub-section numbers must be included in the resolution with the current wording printed and the suggested change completely written out.  The resolution must be voted on by the Grange submitting the resolution. After August 15th, we then have to print everything and mail all resolutions back to each Grange. This all takes time.  

Just like elections, Granges are required to install their officers usually in September or as soon as practicable after elections. There are not many installation teams traveling the state to perform the ceremony. The Installation Ceremony may be handled by each Grange on its own. There is an official alternative Installation of Officers printed in the new manual that can easily be followed by your members with one person taking charge, all participating, or just a few. This alternative ceremony contains half the words as the original one, which is also in the manual.  

Grange Committees are appointed by the Master and are responsible for organizing and implementing their programs in Subordinate, Pomona, and State Granges. Each level has more responsibilities and activities for the membership. If you would like to serve on a committee, please contact the Master. The State level is also looking for members to get involved with Committees and be Deputies.

  • Legislative Committee educates Granges about public policy issues of concern to members and encourages them to take action. 
  • Agricultural Committee brings to the Grange’s attention issues affecting agriculture. 
  • Lecturer’s Committee assists the Lecturer in the preparation and implementation of programs. 
  • Women’s Activities (CWA) conducts projects and contests which encourage the development and use of the member’s skills and talents.
  • Youth Committee develops programs and workshops to inform and discuss everyday concerns. 
  • Membership Committee is responsible for making sure that recruiting new members is part of all Grange programs and activities.
  • Publicity Committee reports information about the Grange’s activities and efforts to the news media.
  • Community Service Committee develops projects which improve the quality of life and the community.
  • Family Health  & Hearing Committee promotes the Grange health program of deaf awareness and other wellness issues through community outreach and education. 
  • Junior Committee provides activities for children in their community that are fun and teaches them the principles and Grange values. 
  • Special Committees are appointed for limited periods of time to manage and control special projects.    

This is a good time to remind you that your Grange Secretary’s and Treasurer’s books are to be audited at least once a year, and carrying that out close to installation is the perfect time to get it done. The Executive Committee and/or the Finance Committee of your Grange are the ones to carry out the audit.  Written records should be kept for all accounts in the Grange, receipts, and expenditures. 

Maine State Grange By-Laws:  Article XXI – Subordinate Officers and Their Duties

Section 8.1  It shall be the duty of the Executive Committee of each Subordinate Grange to see that the books of the Secretary and Treasurer and any other funds of the Grange are audited at the end of the fiscal year.      

You will need the  Secretary’s Records and Secretary’s Order Book.  This is the 5×7 book the Secretary writes what bills have come into the Grange and need to be paid with an amount listed. This record book also includes donations made to whom, etc. You will need the Treasurer’s books, checkbook, bank statements, savings book, etc., and receipt book (for funds received from the Secretary).  You compare the Secretary’s minutes and Order Book with the Treasurer’s checkbook and statements for receipts and expenditures.  All items should match between the Secretary and the Treasurer. All Committees of the Grange that handle funds, such as CWA, Lecturer, Chaplain, Bingo, Dinner, Fund Raising, etc., should also keep written records of receipts and expenditures to have audited at the end of the Grange year.

Another reminder, just under half of you have provided your 2023 Roster information.  Even if there were no changes, a report needs to be sent, either the printed form or typed in an email.  During the order of business, the Master asks, “Have the reports to the Pomona and State Granges been duly and promptly made?” This includes this request for information. You may not have every committee in your Grange, but we still need the information you have, especially the meeting day & time, the address of your meeting hall, the Master and Secretary’s names, addresses, and phone numbers. Something I did notice on the ones I have received, several of the Granges have changed their meeting day and/or time. That is a by-law change and there is a proper procedure to make those changes correctly. The changes must be submitted for approval by MSG.  The article, section, and sub-section numbers/letters must be stated in the by-law change request, the current information is completely written out, then the requested change completely written out. All your members must receive a copy of the proposed change(s), and it will be voted on as a motion at a subsequent meeting from when it is first introduced.  After the affirmative vote of the Grange, the same printed information is sent to the State Master for approval.

 

President’s Perspective — July 2022

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

STATE GRANGE SESSION Here it is July already, which means three months away from State Grange, October 20 & 21, 2022 at the Auburn Masonic Hall, 1021 Turner Rd, Auburn. See this for a basic schedule and information. I am very pleased to announce our National Representative at State Session will be Ann Bercher, Lecturer of the National Grange and Master/President of the Minnesota State Grange, I know you will give her a warm welcome.

We are looking for someone to do the Rose Drill for us. Contact Sherry if you are interested.

MASTERS and SECRETARIES – A strong reminder – correct information for Master, Lecturer, Secretary and CWA Chairman listing the address, phone, cell phone, and email address for each, are due to the State Grange Secretary as soon as possible after the election has been held. Please type or print clearly. The Master or Master elect of each Grange selects the Committee
Chairmen for the Grange and informs the Secretary who those people are. The Secretary gets and/or checks the name, address, phone, email, etc. for each of the people involved, please fill in the entire form provided, or email your list to the state office.

RESOLUTIONS are due in the office on August 15, 2022, either email
mainestategrange@myfairpoint.net or standard mail to 146 State St., Augusta 04330. Submit both ways to ensure we receive them. Each resolution is required to have a title when it is submitted to the office, I cannot give them a title–your Grange must come up with one. The resolution must be voted on by the Grange submitting the resolution. After the 15th, we then have to print everything and mail all resolutions back to each Grange. This all takes time.

OFFICER and DEPARTMENT REPORTS are due in the office no later than September 15, 2022 (written or emailed to the office and to my email SHarriman@twc.com). I prefer emailed reports. These dates may seem early but getting everything put together for the session takes time, especially when we have to keep adding on the procrastinators.

The Delegate Registration, Banquet and Luncheon forms, etc., will be sent later in August.

“Look for the Stars” Banquet will be roast pork, meatloaf, potatoes, salad, green beans, applesauce, rolls, brownies & ice cream, coffee, tea, lemonade and water for $14 per person.

The Ag Luncheon will be assorted sandwiches, chop suey, chips, cookies, coffee, tea, lemonade, and water for $8 per person. The deadline for the meal registration and prepaid is October 5, 2022.

Once again, I will remind you, anyone may attend the State Grange Session, as long as you are a Fourth Degree (Subordinate/Community level) Grange member and have the passwords for the gate. (To receive the passwords from your Grange, your dues must be paid.) After the opening on the first day of State Session is completed, we lower to the Fourth Degree and all work is conducted in the Fourth Degree, like your regular Grange meeting you are welcome to sit in at the meeting and listen. Only registered delegate(s), may vote on the issues and elections, but this does not exclude you from attending.

 

Grange Month Resources Now Available

Grange Month Resources are now available on the National Grange Website! In addition to the traditional sample press release, proclamation, etc. there are a number of graphics including customizable posters! These are all free for downloading and use.

Grange Month Resources

Use these to help celebrate the Grange in your community!

Don’t forget to submit your events and news to the Maine State Grange Website!

Communications Column — February 2022

By Walter Boomsma
207 343-1842
Communications Director

Planning for Grange Month

It’s not too early! How are you going to create a stir in your community? For many Granges that should ask “How are you going to create a bigger stir in your community?” I recently had an exciting conversation with a member who described the overwhelming support their Grange is receiving because the community loves what they are doing and wants to keep things happening. I don’t think that’s a Grange that will need much help figuring out what to do during Grange Month!

National Grange has offered the theme “Raised Right Here” for this year. An interesting addition is a plan for a special “Grange Spirit Week” April 3 – 9, 2022. Each day of that week is dedicated to one particular aspect of the Grange.

If that feels overwhelming, think of it as an idea starter. Could, for example, your celebration of Grange Month include information about your Grange Friends? In addition to recognizing a “Community Citizen of the Year,” why not celebrate individuals and organizations who your Grange counts on for help when it’s needed? And, while you’re at it, how about a history of your Grange Hall that includes features available to those who use or rent it? Think about posters and displays. Can you enlist a member of the local media to write a series of articles? Are there organizations you could collaborate and partner with?

The idea is to overwhelm your community with awareness of the Grange. There’s not much time, so get on the phone, schedule a Zoom Meeting, or have an impromptu meeting at your Grange Hall. Throw out some ideas–the crazier the better! You may not do them all, but you just might be surprised at the energy you’ll generate.

Remember, we’re happy to post your events on the Maine State Grange Website–but you have to tell us about them!

If you are going to celebrate a Community Citizen of the Year, don’t forget to order that award from The National Grange Supply Store.

I’ll be updating the Grange Month section of the Program Books and Information Page over the next week or two as resources become available for National Grange. Don’t wait! Start planning the party now!

► FACT: The Maine State Grange Website was visited by over 600 people during the month of January 2022.

Subscribe to the Maine State Grange Website

Exploring Traditions and Connections

Here you can watch and listen to the discussion between National Grange Communications Director Amanda Brozana Rio and author Walter Boomsma as they explore some of the topics from the book and what they mean to Grangers and Granges today–especially during the current pandemic.

Walter’s book is available from