Tag: Grange Communication

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

Wow, State Grange is a month and a half away, October 20 and 21. Our National Representatives will be Cindy Greer, Ceres of the National Grange, and Harry Greer, Overseer/VP of the Colorado State Grange, both long-time Grange members and are looking forward to being with us again.  Information about our guests can be found on our website under State Session, along with other session information such as schedule and meal registration form.

Meal tickets are to be purchased in advance; form and money are due by Oct. 5. Remember, if your Subordinate and/or Pomona Grange plans to or wants to have two voting delegates at State Session:

1. Your Grange MUST vote by name on the people to be delegates and alternates at a regular meeting prior to the session. Two delegates and two alternates are to be selected.
2. Delegates must be members or affiliate members of your Grange. You may only represent the Subordinate or Pomona Grange, where you are a member. 
3. You may represent your Subordinate and Pomona Grange and have one vote for each.
4. You may NOT represent 2 Subordinates or Pomonas.
5. Register that person or persons using the Delegate form provided to your secretary.
6. The form must be signed by the Master or Secretary of the Grange.
7. Your Grange’s quarterly dues must be paid up to date or brought with you to registration to be eligible to vote.
8. You can’t just show up expecting to vote on the resolutions, elections, or any other business without the proper paperwork being submitted. NO exceptions.
9. Anyone may attend the session just are not allowed to vote but may participate in discussions. You may pick up your program books for your Grange if there is not a delegate.
10. This is a full election year. Anyone may be elected to any State Grange office, you do not have to be a delegate to be elected.  However, only a delegate may present names for consideration. (You must become a Fifth and Sixth Degree member if not already a member in those levels.) 

Another reminder or nag: a few more than half of you have provided your 2024 Roster information.  Even if there were no changes, a report or email needs to be sent. During the order of business, the Master asks, “Have the reports to the Pomona and State Granges been duly and promptly made?” This includes this and any request for information. If you are changing the time or day you meet, this needs to be voted on in a regular Grange meeting and approved by the State Master before it can officially take effect! 

In addition to the Roster, State Session and budget and other items I work on, I am working on getting a new database completed. I am typing in all the information for our 82 Granges, 2,359  names, addresses and other information into a more user friendly format that can be accessed without internet. When I get the information compiled, I will be sending copies to the Grange Secretaries for corrections, additions and deletions. Yes, I can hear the grumbles already, but it needs to be done, if I am spending this much time putting it back together from older versions provided by the State Secretary, then your assistance is greatly appreciated. Each of you, as an individual member, can help by checking your information, is your name spelled correctly, is your address up to date then please correct whatever may be required. I am most interested in the date you joined the Grange, many of the dates are not listed. Some are listed as Golden Sheaf members (50 years of continuous membership) but do not list the date of joining only “Y” or “YN” in the GS (Golden Sheaf) column. “Y” indicates Golden Sheaf membership before Jan 1, 2001 and the Maine State Grange does not pay dues to National Grange on those members. “YN” indicates Golden Sheaf membership attained after Jan 1, 2001 and the Maine State Grange must pay dues to National Grange on those members.  Most Granges exempt all Golden Sheaf (50 year) members from paying dues to their respective Granges and the Maine State Grange  does not charge dues on any Golden Sheaf member but the Maine State Grange must still pay dues to National on them. 

I’m going to backtrack a little, September is the time of the new Grange year beginnings with installations, making plans for the coming year and setting goals. This is also the time for year-end wrap-ups such as your annual audit, reports to be submitted (to your Grange, Pomona and State), and a time to evaluate last year’s activities, events, and goals, what was successful and what was lacking. There are very few Installation Teams or Installing Officers traveling, so I encourage each Grange to do their own Installation. There is an Alternative Installation Ceremony  (half the words) in the new Manual which can be read with one or two people in charge and working with the members present. It is impressive to have it memorized however many people, like myself, cannot memorize charges any longer. By reading it with appropriate feeling and enunciation, it comes across very nicely. The original ceremony in also still in the manual if you are so inclined. We have manuals at the office for sale.

Congratulations and welcome to all the Officers & Members, new and seasoned, and I wish you all much success for the coming year. 

The National Grange annual session will be November in Niagara Falls, New York hosted by the Northeast Region of States. All are welcome to attend.

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

RESOLUTIONS are due in the office on August 15, 2023. Any resolutions received or submitted after the August 15th  deadline date will not be considered at this year’s 2023 Annual State Session. Resolutions are printed and then mailed back to each Grange. This all takes time.  

Just like elections, Granges are required to install their officers usually in September or as soon as practicable after elections. There are not many installation teams traveling the state to perform the ceremony. The Installation Ceremony may be handled by each Grange on their own. There is an official alternative Installation of Officers printed in the new manual that can easily be followed by your members with one person taking charge, all participating or just a few. This alternative ceremony contains half the words as the original one, which is also in the manual.  

Grange Committees are appointed by the Master/President-elect (whether newly elected or re-elected) and are responsible for asking the people to be involved. The Committees are responsible for organizing and implementing their programs in Subordinate, Pomona, and State Granges. Each level has more responsibilities and activities for the membership. If you would like to serve on a committee, please contact the Master/President of your Subordinate or Pomona Grange.  The State level is also looking for members to get involved with Committees and being Deputies, this being an election year, some officers, deputies, and committees may change.

This is a good time to remind you that your Grange Secretary’s and Treasurer’s books are to be audited at least once a year, and carrying that out close to installation is the perfect time to get it done.  The Executive Committee and/or the Finance Committee of your Grange are the ones to carry out the audit.  Written records should be kept for all accounts in the Grange, receipts and expenditures. 

Maine State Grange By-Laws:  Article XXI – Subordinate Officers and Their Duties
Section 8.1  It shall be the duty of the Executive Committee of each Subordinate Grange to see that the books of the Secretary and Treasurer and any other funds of the Grange are audited at the end of the fiscal year.      

You will need the  Secretary’s Records and Secretary’s Order Book.  This is the 5×7 book the Secretary writes what bills have come into the Grange and need to be paid with an amount listed. This record book also includes donations made to whom, etc. You will need the Treasurer’s books, checkbook, bank statements, savings book, etc., and receipt book (for funds received from the Secretary).  You compare the Secretary’s minutes and Order Book with the Treasurer’s checkbook and statements for receipts and expenditures.  All items should match between the Secretary and the Treasurer.  All Committees of the Grange that handle funds, such as CWA, Lecturer, Chaplain, Bingo, Dinner, Fund Raising, etc., should also be keeping written records of receipts and expenditures to have audited at the end of the Grange year.

Another reminder, 28 Subordinate and 7 Pomona Granges have provided your 2024 Roster information.  Even if there were no changes, a report needs to be sent, either the printed form or typed in an email.  During the order of business, the Master asks, “Have the reports to the Pomona and State Granges been duly and promptly made?” This includes this request for information. You may not have every committee in your Grange, but we still need the information you have, especially the meeting day & time, the address of your meeting hall, the Master and Secretary’s names, addresses, and phone numbers. Something I did notice on the ones I have received, several of the Granges have changed their meeting day and/or time. That is a By-law change and there is a proper procedure to make those changes correctly, then the change must be submitted for approval by MSG.  The Article, Section, and Sub-section numbers/letters must be stated in the by-law change request, the current information completely written out then the requested change completely written out. All your members must receive a copy of the proposed change(s), and it will be voted on as a motion at a subsequent meeting from when it is first introduced.  After the affirmative vote of the Grange, the same old and new printed information is sent to the State Master for approval. It will take effect after I sign it.

The 150^th Annual State Grange Session is Oct. 20 & 21 at the Auburn Masonic Hall located at 1021 Turner St, Auburn.  Please note this is a Friday and Saturday event. Anyone may attend the session. Letters about the session will be going out next week to the Granges, which will include the Delegate Registration form, schedule, meal information, and hotel info. All information will be posted on the website. Resolutions will be sent after the 15^th of August.

Friday, Oct. 20 — 1:00 p.m. opening & business. 2:00 State Master’s Address.  2:45 Memorial Service,  3:45  Resolutions and National Grange Rep. guest speaker,  6:00 p.m. Banquet by Pine Cone Eastern Star Chapter here in the Masonic Hall – tickets $16.00 purchased in advance. Awards will be presented upstairs after the banquet:  Junior Presentation, Community Service, Family Health & Hearing, Membership, Educational Aid and Howe’s Nurses Scholarships, and others.

Saturday, Oct 21 — 9:00 a.m. opening, acceptance of budget, full election of officer(s), resolutions and reports mixed in with elections as needed & installation of officers.
12:00 Ag Luncheon – tickets $10.00 purchased in advance.
1:30 Call back to order – business continues.
Conferral of the Sixth Degree will be at 2:30 p.m.   ($10 fee for 6^th Degree candidates) (must have had the 5^th Degree or 5^th Degree Obligation to take the 6^th Degree)

Fair Season is in full swing, and I hope you get a chance to attend a few of them, there are lots of things to see and do.  Here are some of the results of the Grange exhibits I have heard about so far:

Ossipee Valley Fair:
1^st Maple Grove 148
2^nd Waterford 479
3^rd Saco 53
Monmouth Fair:
1^st Winthrop 209
2^nd Waterford 479
3^rd Enterprise 48
Pittston Fair:
1^st Enterprise 48
2^nd Chelsea 215
Maine State Junior Grange received 1^st Place award also.

Congratulations and compliments to all who put together these wonderful displays, thank you for your hard work. We are looking forward to seeing more this summer. Thank you, judges!

By Sherry Harriman,
Maine State Grange President/Master
207 490-1029

Hello everyone. Thank you to the Granges that have invited me to come to your hall for instruction and information meetings. Things have been going very well; I want to thank each of the members who took the time to attend, your interest, attention, respect, and willingness to participate were appreciated. Your questions and concerns were well put, and I hope I provided some help.  I enjoyed myself tremendously.  Richard also enjoyed being there, plus the food, meals, and snacks you gave us, thank you.

One of the things we discussed and I wanted to share with you. When candidates go to a Degree Day at another Grange to receive the Four Degrees, the new member needs to let the secretary of their Grange know they had done it, to keep membership records up to date for the Grange, including the date and place of degrees. Or the person who took them to the Degree day needs to let their Secretary know.  Most often, the secretary or someone takes notes as host at the degree day, so it was suggested the host secretary at the degree day meeting could notify the Subordinate Grange(s) of the new member participating there.  

Since we are in the middle of July already, it’s time to start mentioning the State Grange session and one final reminder to you; there is less than one month to get your resolutions into the office by August 15,2023, by standard mail and/or email. Resolutions must be read and voted on In your Grange before submitting them to the State Grange for consideration.   

The 150^th Annual State Grange Session is Oct. 20 & 21 at the Auburn Masonic Hall located at 1021 Turner St, Auburn.  There is lots of parking, handicapped accessible, and a lift (sm elevator)  available in the building.  The tentative schedule is included.  Any member may attend the session. You do not have to be a delegate to attend part or all of the session. The business is conducted in the 4th Degree. Our quorum at State Session is 45 Delegates, and they must be pre-registered with State Grange Secretary and your Grange’s dues up to date.  Department sales tables and raffles will be available to all. As in previous years, there will be NO food, candy, or beverages allowed upstairs whatsoever.  Bottled water only. 

Friday, October 20, 2023— 1:00 p.m. opening & business. 2:00 State Master’s Address.  2:45 Memorial Service,  3:45  Resolutions and National Grange Rep. guest speaker,  6:00 p.m. Banquet by Pine Cone Eastern Star Chapter here in the Masonic Hall – tickets purchased in advance. Awards will be presented upstairs after the banquet:  Junior Presentation, Community Service, Family Health & Hearing, Membership, Educational Aid and Howe’s Nurses Scholarships, and others.

Saturday, October 21, 2023 — 9:00 a.m. opening, acceptance of budget, full election of officer(s), resolutions and reports mixed in with elections as needed & installation of officers, 12:00 Ag Luncheon – tickets purchased in advance. 1:30 Call back to order – business continues.

Conferral of the Sixth Degree will be at 2:30 p.m. ($10 fee for 6^th Degree candidates) (must have had the Sixth Degree or Fifth Degree Obligation to take the Sixth Degree).