{"id":97297,"date":"2025-08-06T07:29:02","date_gmt":"2025-08-06T11:29:02","guid":{"rendered":"https:\/\/mainestategrange.org\/?p=97297"},"modified":"2025-08-10T05:49:51","modified_gmt":"2025-08-10T09:49:51","slug":"secretary-helps-july-2023-2-2","status":"publish","type":"post","link":"https:\/\/mainestategrange.org\/?p=97297","title":{"rendered":"Secretary’s Corner – August, 2025"},"content":{"rendered":"\n

By Sharon Morton<\/a>
MSG Secretary
207 485-6197<\/em><\/strong><\/p>\n\n\n

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August is the beginning of our late summer months before our State Grange Convention in October.<\/p>\n\n\n\n

I am reminding all Secretaries that resolutions to be considered at our Annual Convention must be received at the State Grange postmarked no later than August 15th<\/sup>. <\/p>\n\n\n\n

Delegate credentials and updated State Grange Banquet information will be arriving in August with a return date no later than October 1, 2025. The delegates who will be representing your Grange must be voted on at a regular Grange meeting. The delegate credential may be mailed (preferably) to me prior to the State Session or brought to the State Session in October. Remember that your September Quarterly dues must be in the office prior to October 15th for your Grange to have representation at State Session.<\/p>\n\n\n\n

The Maine State Grange currently has 76 active Community\/Subordinate Granges. I have received  64 June Quarterly reports, with two of the 64 not providing a quarterly report.  There are still 12 outstanding June Quarterly Reports which I will be notifying of the lateness of their reports. As you can see, it is very hard for me to give the National Grange an accurate number of members for the State of Maine when I don\u2019t have that information.  My report must be at National Grange no later than August 31st<\/sup>.  <\/p>\n\n\n\n

I also need the Pomona annual reports, of which I have received 8 out of the 12 remaining Pomonas. I will note that one Pomona just elected their secretary, and I have forwarded the report to the new secretary. I am also notifying the Pomona secretary that the annual report is now due.<\/p>\n\n\n\n

You may also receive a notification from the IRS regarding the filing of your 990N. Please do not respond to this letter, as I am working on the filing of all 990Ns as quickly as I can. If you would like to know how to file your own, please contact me and I will gladly try to help you navigate the IRS filing system.<\/p>\n\n\n\n

The role of a Grange Secretary is vital to the success of your Grange. As the keeper of records and administrative backbone, a secretary ensures that meetings run smoothly and that members remain informed.<\/p>\n\n\n\n

A Grange Secretary is responsible for keeping precise minutes of meetings, recording membership details, and preserving historical documents.<\/p>\n\n\n\n

Clear and timely communication with Grange members, officers, and committees is essential.  Sending out meeting notices, reminders, and reports ensures that everyone stays informed.<\/p>\n\n\n\n

The secretary is responsible for preparing and submitting Quarterly reports to the State Grange on time. (September 30th<\/sup>, December 31st<\/sup> , March 31st<\/sup> and June 30th<\/sup> )  Your report will not be considered late if postmarked on or before the 15th<\/sup> of the month following the quarter it is due.  Remember that there is a $5.00 late fee to be included with such report if postmarked after the 15th<\/sup>.  It is extremely important that you keep the State Grange informed of any changes in membership, addresses, phone numbers and email addresses.<\/p>\n\n\n\n

As your State Secretary I appreciate your dedication to being secretary in your Community\/Subordinate and Pomona Granges. <\/p>\n\n\n\n

Have a safe and enjoyable remainder of the summer season and will see you all soon.<\/p>\n","protected":false},"excerpt":{"rendered":"

By Sharon MortonMSG Secretary207 485-6197 August is the beginning of our late summer months before our State Grange Convention in October. I am reminding all Secretaries that resolutions to be considered at our Annual Convention must be received at the State Grange postmarked no later than August 15th.  Delegate credentials and updated State Grange Banquet … Continue reading “Secretary’s Corner – August, 2025”<\/span><\/a><\/p>\n","protected":false},"author":2122,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_uag_custom_page_level_css":"","_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_post_was_ever_published":false},"categories":[16,260],"tags":[272,27,29],"post_folder":[505],"class_list":["post-97297","post","type-post","status-publish","format-standard","hentry","category-secretary-helps","category-state-convention","tag-grange-communication","tag-grange-membership","tag-grange-procedure"],"jetpack_featured_media_url":"","uagb_featured_image_src":{"full":false,"thumbnail":false,"medium":false,"medium_large":false,"large":false,"1536x1536":false,"2048x2048":false,"post-thumbnail":false},"uagb_author_info":{"display_name":"Walter Boomsma","author_link":"https:\/\/mainestategrange.org\/?author=2122"},"uagb_comment_info":0,"uagb_excerpt":"By Sharon MortonMSG Secretary207 485-6197 August is the beginning of our late summer months before our State Grange Convention in October. I am reminding all Secretaries that resolutions to be considered at our Annual Convention must be received at the State Grange postmarked no later than August 15th.  Delegate credentials and updated State Grange Banquet…","jetpack_shortlink":"https:\/\/wp.me\/p1arC1-pjj","jetpack_sharing_enabled":true,"jetpack-related-posts":[],"jetpack_likes_enabled":true,"_links":{"self":[{"href":"https:\/\/mainestategrange.org\/index.php?rest_route=\/wp\/v2\/posts\/97297","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/mainestategrange.org\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/mainestategrange.org\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/mainestategrange.org\/index.php?rest_route=\/wp\/v2\/users\/2122"}],"replies":[{"embeddable":true,"href":"https:\/\/mainestategrange.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=97297"}],"version-history":[{"count":0,"href":"https:\/\/mainestategrange.org\/index.php?rest_route=\/wp\/v2\/posts\/97297\/revisions"}],"wp:attachment":[{"href":"https:\/\/mainestategrange.org\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=97297"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/mainestategrange.org\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=97297"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/mainestategrange.org\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=97297"},{"taxonomy":"post_folder","embeddable":true,"href":"https:\/\/mainestategrange.org\/index.php?rest_route=%2Fwp%2Fv2%2Fpost_folder&post=97297"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}